Purchasing Executive

Lam Soon Edible Oils Sdn Bhd; Johor Bahru; On-site; MYR 67,000 - 100,000; Full time

Job summary

Lam Soon Edible Oils Sdn Bhd is seeking a proactive procurement professional to source engineering items, manage supplier relationships, and handle purchase orders for production and engineering needs.

The role requires strong negotiation, supplier development, and data management skills to ensure cost efficiency and quality. Familiarity with M3 ERP and Ecology System is an advantage; onsite work in Malaysia is expected.

Qualifications

• Experience in sourcing and supplier negotiations within a manufacturing or FMCG environment.
• Ability to develop new suppliers and manage supplier relationships.
• Proficient in data management and maintaining supplier databases.

Responsibilities

• Source and maintain good suppliers to support Production and Engineering.
• Conduct negotiations and manage purchase orders in a timely, compliant manner.
• Develop new suppliers and reduce costs without compromising quality.

Skills

Sourcing management

Negotiation

Supplier development

Cost management

Data management

Communication

Integrity

Quality assurance

Safety compliance

Time management

Tools

M3 ERP

Ecology System

Job description

To source for Engineering Items, Projects and miscellaneous items and conduct negotiations where necessary and to support on the preparation & execution of the Purchase Order.

Key Responsibilities

Role Purpose

To source for Engineering Items, Projects and miscellaneous items and conduct negotiations where necessary and to support on the preparation & execution of the Purchase Order.

Key Responsibilities

Supplier Selection, Development and Management

• a) Sourcing Management: Source and maintain good suppliers in order to ensure that Production and Engineering team are well supported.
• b) Negotiation: Conduct order and quotation negotiations properly and take full responsibilities of action taken.
• c) Supplier Development: Develop new potential suppliers as an alternate source of supply for Engineering Items, Projects & Miscellaneous items currently used by the company where possible.
• d) Cost Management: Source Engineering Items, Projects & Miscellaneous items to reduce the cost without affecting the quality in conjunction with the factory.
• e) Data Management: Establish and maintain database of suppliers and purchasing information.

Risk Management

• a) Aware of economic or business situation / changes that may affect purchasing policies or continuous supply issue.

Purchase Order Management

• a) Ensure all Purchase Orders are prepared in an orderly manner in M3 and uploaded into Ecology System for approval with all relevant supporting documentations.
• b) Ensure that all Purchase Orders approved are emailed out to supplier accordingly.
• c) Ensure that all Purchase Orders are acknowledge back by the suppliers as proof that they have received our Purchase Orders.
• d) Ensure all Purchase Orders acknowledgment are uploaded into Ecology accordingly.
• e) Communication: Coordinate with suppliers to address any delivery issues or other concerns related to the orders placed.
• f) Integrity: Conduct purchases with integrity and truthfulness.

Quality Management

• a) Quality Assurance: Ensure all queries and complaints from end users are dealt with promptly.

Scrap / General Waste Management

• a) Arrange for Scrap Collector to view and quote for those items that are approved for write off.
• b) Monthly request quotes from our Scrap Collectors for the disposal of various materials, including Plastic Items, Cartons, Metal Items, such as Aluminum and Stainless Steel, and other relevant items.

Report

• a) Provide management reports and key performance data and monitor cost savings.

Safety Management

• a) Safeguarding Occupational Health and Safety: Ensure compliance with occupational health and safety standards for the workforce.
• b) Food Safety Reporting: Report food safety concerns or issues in the workplace to superiors.

Ad-hoc Assignment

• a) Perform other related duties and responsibilities as assigned by superior.