PURCHASING CUM ADMIN EXECUTIVE

Private Advertiser; Selangor; On-site; MYR 45,000 - 73,000; Full time

Job summary

Private Advertiser is seeking a capable administrator to handle purchasing, sales administration, and general office tasks. You will source quotations, prepare purchase orders, negotiate pricing and delivery schedules, and coordinate with logistics on material deliveries.

You will also prepare customer quotations, issue delivery orders and invoices, maintain inventory records, assist with bookkeeping, and liaise between sales, purchasing, and accounts teams to ensure smooth operations.

Qualifications

• 1–3 years experience in purchasing/admin, construction or trading industry preferred.
• Familiar with basic accounting/ERP software (e.g., SQL Accounting).
• Detail-oriented, organized, able to multitask.

Responsibilities

• Source and obtain quotations from suppliers for materials, tools, and services.
• Prepare and issue Purchase Orders (PO) based on approved requests.
• Negotiate pricing, payment terms, and delivery schedules with suppliers.
• Follow up on order status and ensure timely delivery of materials.
• Compare supplier quotations and recommend best value options.
• Prepare and issue quotations to customers.
• Issue Delivery Orders (DO) and Invoices for completed sales/deliveries.
• Liaise with customers on order confirmation, delivery schedules, and queries.
• Maintain inventory/stock records related to purchased materials.
• Maintain proper filing of POs, DOs, invoices, and quotations (physical & digital).

Skills

Purchasing

Administration

Negotiation

Multitasking

Communication

Education

SPM/Diploma or above

Tools

SQL Accounting

Job description

This role combines purchasing, sales administration, and general administrative functions. You will source and obtain quotations from suppliers, prepare and issue purchase orders, and negotiate pricing and delivery schedules. You will also prepare quotations for customers, issue delivery orders and invoices, and coordinate with logistics on material delivery. Additionally, you will maintain inventory records, assist with bookkeeping, and coordinate between sales, purchasing, and accounts departments.

Key responsibilities

• Source and obtain quotations from suppliers for materials, tools, and services
• Prepare and issue Purchase Orders (PO) based on approved requests
• Negotiate pricing, payment terms, and delivery schedules with suppliers
• Follow up on order status and ensure timely delivery of materials
• Compare supplier quotations and recommend best value options
• Prepare and issue quotations to customers
• Issue Delivery Orders (DO) and Invoices for completed sales/deliveries
• Liaise with customers on order confirmation, delivery schedules, and queries
• Maintain inventory/stock records related to purchased materials
• Maintain proper filing of POs, DOs, invoices, and quotations (physical & digital)

About you

• SPM/Diploma or above, preferably in Business Admin, Purchasing, or related field
• 1–3 years experience in purchasing/admin, construction or trading industry preferred
• Familiar with basic accounting/ERP software (e.g., SQL Accounting)
• Detail-oriented, organized, able to multitask