Purchasing Admin

Hotel De'La Ferns; Tanah Rata; On-site; MYR 36,000 - 48,000; Full time

Job summary

Hotel De'La Ferns is seeking a Junior Procurement Officer to learn procurement from the ground up and assist in vendor selection, contract support, and cost optimization. You will collaborate with department heads to understand needs and help implement strategies that balance quality and savings.

You will support halal licensing, procurement system upkeep, and inventory control, gaining hands-on experience under a Senior Procurement Officer.

Qualifications

• Bachelor's degree in procurement, business, or related field (or in progress).
• Strong negotiation and communication skills.
• Detail-oriented with a willingness to learn and grow.

Responsibilities

• Assist in identifying and evaluating potential suppliers based on quality, cost, and reliability.
• Support in negotiations with vendors to secure favorable terms and conditions.
• Collaborate with the Senior Procurement Officer to cultivate strong relationships with suppliers for mutual benefit.
• Provide assistance in managing contracts with service contractors, ensuring compliance with agreed-upon terms and conditions.
• Assist in monitoring the performance of service contractors and addressing any issues or concerns in a timely manner.
• Learn contract negotiation skills from the Senior Procurement Officer.
• Work closely with department heads to understand their procurement needs and assist in aligning strategies accordingly.
• Support in the development and implementation of procurement strategies to optimize costs while maintaining product quality.
• Collaborate with the Senior Procurement Officer to identify cost-saving opportunities and implement effective cost control measures.
• Aid in overseeing inventory levels for supplies and amenities, ensuring adequate stock levels are maintained.
• Assist in coordinating with relevant departments to restock supplies as needed, ensuring timely delivery and minimizing excess inventory.
• Learn and implement inventory control procedures under the guidance of the Senior Procurement Officer.
• Collaborate with the Senior Procurement Officer to manage and supervise the operations of the Dry Store and Maintenance Store.
• Assist in conducting regular audits and inspections to verify the accuracy of stock records and identify any discrepancies.
• Support in coordinating with relevant departments to restock supplies for both stores, ensuring timely delivery and minimizing excess inventory.
• Assist in preparing F&B costing based on recipes provided by the kitchen and F&B department.
• Assist in updating and maintaining the procurement system to ensure accurate and efficient tracking of procurement activities.
• Learn to generate reports and analyze data from the procurement system to support decision-making.
• Support in updating and renewing the hotel's Halal license, ensuring compliance with all requirements and regulations.
• Collaborate with relevant authorities and certification bodies to facilitate the renewal process.
• Maintain accurate records of Halal certification and related documentation under the guidance of the Senior Procurement Officer.
• Assist in special procurement projects directed by management, learning from the expertise of the Senior Procurement Officer.

Skills

Negotiation

Communication

Detail-oriented

Willing to learn

Education

Bachelor's in Procurement

Related field (in progress)

Tools

Procurement software

Job description

Purchasing Admin at Hotel De'La Ferns, Cameron Highlands

Are you a budding negotiator with a knack for scoring the best deals? Hotel De'La Ferns is on the lookout for a Junior Procurement Officer who's ready to roll up their sleeves and learn the art of procurement from the ground up.

About Us: Nestled in the lush landscapes of Cameron Highlands, Hotel De'La Ferns is a luxury retreat known for its impeccable hospitality. As we continue to grow, we're seeking an enthusiastic individual to join our team as a Junior Procurement Officer and be part of our journey towards procurement excellence.

Key Responsibilities:

Vendor Management and Selection:

Assist in identifying and evaluating potential suppliers based on quality, cost, and reliability.

Support in negotiations with vendors to secure favorable terms and conditions.

Collaborate with the Senior Procurement Officer to cultivate strong relationships with suppliers for mutual benefit.

Contract Support:

Provide assistance in managing contracts with service contractors, ensuring compliance with agreed-upon terms and conditions.

Assist in monitoring the performance of service contractors and addressing any issues or concerns in a timely manner.

Learn contract negotiation skills from the Senior Procurement Officer.

Procurement Coordination:

Work closely with department heads to understand their procurement needs and assist in aligning strategies accordingly.

Support in the development and implementation of procurement strategies to optimize costs while maintaining product quality.

Collaborate with the Senior Procurement Officer to identify cost-saving opportunities and implement effective cost control measures.

Inventory and Supplies Assistance:

Aid in overseeing inventory levels for supplies and amenities, ensuring adequate stock levels are maintained.

Assist in coordinating with relevant departments to restock supplies as needed, ensuring timely delivery and minimizing excess inventory.

Learn and implement inventory control procedures under the guidance of the Senior Procurement Officer.

Dry Store and Maintenance Store Oversight:

Collaborate with the Senior Procurement Officer to manage and supervise the operations of the Dry Store and Maintenance Store.

Assist in conducting regular audits and inspections to verify the accuracy of stock records and identify any discrepancies.

Support in coordinating with relevant departments to restock supplies for both stores, ensuring timely delivery and minimizing excess inventory.

F&B Costing Assistance:

Assist in preparing F&B costing based on recipes provided by the kitchen and F&B department.

Procurement System Management:

Assist in updating and maintaining the procurement system to ensure accurate and efficient tracking of procurement activities.

Learn to generate reports and analyze data from the procurement system to support decision-making.

Halal License Management:

Support in updating and renewing the hotel's Halal license, ensuring compliance with all requirements and regulations.

Collaborate with relevant authorities and certification bodies to facilitate the renewal process.

Maintain accurate records of Halal certification and related documentation under the guidance of the Senior Procurement Officer.

Ad Hoc Procurement Projects:

Assist in special procurement projects directed by management, learning from the expertise of the Senior Procurement Officer.

Requirements:

Bachelor's degree in Procurement, Business, or related field (or in progress).

Strong negotiation and communication skills.

Detail-oriented with a willingness to learn and grow in the field of procurement.

Hotel & Accommodation Services 11-50 employees