Public Relations Specialist/ Manager

Pivotal Systems (Malaysia) Sdn Bhd; Kedah; On-site; MYR 120,000 - 180,000; Full time

Job summary

Pivotal Systems (Malaysia) Sdn Bhd is seeking a seasoned Government Relations and Regulatory Affairs professional to establish and maintain relationships with Malaysian government agencies. You will coordinate licensing, permits, and compliance, while representing the company in meetings and managing approvals and reporting requirements.

The role requires extensive interaction with agencies like MIDA, Customs, and local authorities, and demands strong negotiation, communication, and

Qualifications

• Bachelor's Degree in Business Administration, Public Relations, Corporate Affairs, Government Relations or a related discipline.
• Minimum 5 years of relevant experience in government relations, regulatory affairs, licensing or corporate administration in Malaysia.
• Good understanding of Malaysian government agencies, regulatory procedures and statutory requirements.
• Experience dealing with MIDA, Customs, PBT, BOMBA and other government authorities will be an advantage.
• Strong communication, negotiation, coordination and stakeholder management skills.
• Proficient in English and Bahasa Malaysia; Mandarin is an added advantage.

Responsibilities

• Establish and maintain good working relationships with government agencies, including MIDA, COO, Royal Malaysian Customs, Immigration, MITI and other relevant authorities.
• Coordinate government-related applications, incentives, approvals and official correspondence.
• Represent the company in meetings, discussions and engagements with relevant government agencies.
• Coordinate applications, renewals and compliance matters relating to business licenses, manufacturing licenses, import/export permits and other statutory approvals.
• Liaise with local authorities (PBT), BOMBA, DOE, DOSH and other relevant regulatory bodies.
• Monitor license validity, renewal deadlines and regulatory changes affecting company operations.
• Handle MIDA-related submissions, investment incentives, manufacturing approvals and reporting requirements.
• Coordinate with Customs on import/export matters, duty exemptions, tax incentives and related regulatory requirements.
• Follow up on applications, inspections, approvals and outstanding issues.
• Coordinate with PBT, BOMBA and relevant authorities on CCC, fire safety approvals, business premises licensing and factory-related compliance matters.
• Arrange and coordinate official inspections, audits and site visits.
• Follow up with internal departments and external consultants to close regulatory gaps and outstanding requirements.
• Maintain professional communication and relationships with government officers, consultants, external service providers and business stakeholders.
• Prepare management updates on regulatory matters, application status, risks and pending approvals.
• Maintain proper documentation, records and a tracking system for all government-related applications and correspondence.

Skills

Stakeholder management

Communication

Negotiation

Coordination

English

Bahasa Malaysia

Mandarin (adv)

Education

Bachelor's Degree in related field

Job description

Establish and maintain good working relationships with government agencies, including MIDA, COO, Royal Malaysian Customs, Immigration, MITI and other relevant authorities.

Coordinate government-related applications, incentives, approvals and official correspondence.

Represent the company in meetings, discussions and engagements with relevant government agencies.

Licensing & Regulatory Affairs

Coordinate applications, renewals and compliance matters relating to business licenses, manufacturing licenses, import/export permits and other statutory approvals.

Liaise with local authorities (PBT), BOMBA, DOE, DOSH and other relevant regulatory bodies.

Monitor license validity, renewal deadlines and regulatory changes affecting company operations.

Customs & MIDA Coordination

Handle MIDA-related submissions, investment incentives, manufacturing approvals and reporting requirements.

Coordinate with Customs on import/export matters, duty exemptions, tax incentives and related regulatory requirements.

Follow up on applications, inspections, approvals and outstanding issues.

Local Authority & Facility Compliance

Coordinate with PBT, BOMBA and relevant authorities on CCC, fire safety approvals, business premises licensing and factory-related compliance matters.

Arrange and coordinate official inspections, audits and site visits.

Follow up with internal departments and external consultants to close regulatory gaps and outstanding requirements.

Stakeholder Management & Reporting

Maintain professional communication and relationships with government officers, consultants, external service providers and business stakeholders.

Prepare management updates on regulatory matters, application status, risks and pending approvals.

Maintain proper documentation, records and a tracking system for all government-related applications and correspondence.

Job Requirements

Bachelor's Degree in Business Administration, Public Relations, Corporate Affairs, Government Relations or a related discipline.

Minimum 5 years of relevant experience in government relations, regulatory affairs, licensing or corporate administration in Malaysia.

Good understanding of Malaysian government agencies, regulatory procedures and statutory requirements.

Experience dealing with MIDA, Customs, PBT, BOMBA and other government authorities will be an advantage.

Strong communication, negotiation, coordination and stakeholder management skills.

Proficient in English and Bahasa Malaysia; Mandarin is an added advantage.

Willing to travel and attend government meetings or official inspections when required.