Protégé Trainee - Project Support Office

Maxis; Kuala Lumpur; On-site; MYR 22,000 - 36,000; Full time

Job summary

Menara Maxis in Kuala Lumpur is seeking a Protégé Trainee for the Project Support Office to gain hands-on experience supporting nationwide retail store build, renovation, and rollout projects. You will work with project managers and cross-functional teams to ensure timely delivery and compliance with standards.

Ideal candidates are fresh graduates with 0–1 year of exposure to project coordination or retail operations, possess strong organizational and communication skills, and are proficient

Qualifications

• Fresh graduates or candidates with 0–1 year of working experience are encouraged to apply.
• Exposure to project coordination, administration, retail operations, or construction-related environments would be an added advantage.
• Proficient in Microsoft Office applications; strong organizational and communication skills.

Responsibilities

• Bill of Quantities (BQ) review and project coordination, identifying discrepancies and variances.
• Coordinate project-related documentation, permits, and applications with councils and contractors.
• Maintain a structured document management system with version control and audit readiness.
• Assist in raising PRs/POs, process invoices, and monitor project expenditures against budgets.
• Document and improve project processes, workflows, and SOPs for consistency and efficiency.
• Monitor store renovations to ensure brand standards and design compliance.
• Coordinate with Retail Management, Consumer Business, Finance, Procurement and external partners.
• Prepare project status updates, trackers, and meeting minutes for governance reviews.

Skills

Organisational skills

Communication skills

Multi-tasking

Attention to detail

Analytical thinking

Stakeholder collaboration

Education

Diploma or Bachelor's Degree in Business Administration, Quantity Surveying, Project Management, Construction Management, or related field

Tools

Microsoft Excel

PowerPoint

Job description

## Protégé Trainee - Project Support OfficeApply: Menara Maxis: Full time: Posted Yesterday: JR13860**Are you ready to get ahead in your career?*** We want to empower you to turn your ambitions into achievements.* We thrive in inclusiveness, diversity and embrace close collaborations for you to create impact for yourself and others.* Together, we aim to bring the best of technology to help people, businesses and the nation to be ahead in a changing world.* To realise our vision to become Malaysia’s leading converged solutions company, we are looking for a new talent to innovate and grow with us in a culture that values commitment, performance and possibilities.**Why does this job exist and why is it critical?**Join Maxis as a Project Support Office (PSO) Protégé, where you will gain hands-on experience supporting retail store build, renovation, and rollout projects across the country. This role provides exposure to project coordination, financial administration, documentation management, vendor engagement, and operational excellence while working closely with project managers and cross-functional stakeholders to ensure successful project delivery. ## What will you be doing? 1. Bill of Quantities (BQ) Review & Project CoordinationSupport the review and verification of Bills of Quantities (BQ) against project specifications, drawings, and site progress. Assist in identifying discrepancies, quantity variations, and potential cost overruns for escalation to the Project Manager. 2. Regulatory Documentation & Permit ManagementCoordinate project-related documentation, permits, and applications. Liaise with councils, landlords, contractors, and regulatory bodies to ensure submissions are completed accurately and approvals are obtained on time. 3. Document Control & Records ManagementMaintain a structured document management system for project records, ensuring proper filing, version control, document tracking, and easy retrieval of project information for reporting and audit purposes. 4. Financial Administration & Budget TrackingSupport the raising of Purchase Requisitions (PRs) and Purchase Orders (POs), process invoices, track project expenditures, and maintain budget records. Assist in monitoring spending against approved budgets and highlight potential variances. 5. Process Improvement & Operational SupportAssist in documenting and improving project processes, workflows, and standard operating procedures to enhance efficiency, consistency, and knowledge sharing across the team. 6. Store Maintenance & Brand Standards SupportSupport the monitoring of existing and newly renovated stores to ensure compliance with brand standards and retail design requirements. Assist in coordinating maintenance activities and follow-up actions with relevant stakeholders. 7. Stakeholder CoordinationWork closely with internal teams including Retail Management, Consumer Business, Finance, Procurement, and external partners to support project execution and ensure smooth communication across all parties. 8. Project Reporting & AdministrationPrepare project status updates, trackers, reports, meeting minutes, and presentation materials to support project governance and management reviews. ## What do you need to have for this role?Education* Diploma or Bachelor's Degree in Business Administration, Quantity Surveying, Project Management, Construction Management, or a related field. Work Experience* Fresh graduates or candidates with 0–1 year of working experience are encouraged to apply.* Exposure to project coordination, administration, retail operations, or construction-related environments would be an added advantage. Skills / Knowledge* Strong organisational and documentation management skills.* Good written and verbal communication skills.* Ability to manage multiple tasks and deadlines effectively.* Attention to detail and accuracy in handling project records and financial documentation.* Familiarity with Purchase Requisition (PR), Purchase Order (PO), invoice processing, and budget tracking processes is an advantage.* Proficient in Microsoft Excel, PowerPoint, and other Microsoft Office applications.* Strong analytical and problem-solving skills.* Ability to work collaboratively with multiple stakeholders. ## Why Join Us?* Gain exposure to end-to-end retail store build and rollout projects.* Develop project management, financial administration, and stakeholder management skills.* Learn from experienced project and retail professionals.* Work on impactful projects supporting Maxis' retail footprint nationwide.* Build a strong foundation for a career in project management, operations, or retail development. ## Duration of Programme12 months starting from December 2026. ## Application ProcessSubmit your resume through our career portal. We look forward to welcoming enthusiastic and motivated individuals to our team! **What’s next?*** Once you’ve applied online, our team will carefully review your application. Due to a high volume of applications, we appreciate your patience to allow for a fair and timely review process.* Should you be shortlisted for the role, we will send you an invitation via email for a digital interview. You can also check on your application status by logging into your candidate account.Maxis values diverse voices & people. We hire and reward our employees based on capability & performance — regardless of ethnicity, gender, age, education, religion, nationality or physical ability.