Property Officer (West, 5.25 day)

Cushman & Wakefield; Bayan Lepas; On-site; MYR 54,000 - 90,000; Full time

Job summary

Cushman & Wakefield in Penang is seeking a Property Officer to support daily FM operations across campus. You will assist the Facilities Manager, manage term contracts, and oversee Soft FM services including cleaning, pest control, and landscaping.

You will supervise on-site contractors, ensure safety and ISO compliance, compile monthly/incident reports, and maintain clear records to uphold service quality and timely response to tenant needs.

Qualifications

• Minimum Diploma in Facility Management / Building Services / Mechanical or Electrical Engineering.
• Plan, organise and supervise a team of contractors for maintenance work.
• 2+ years of relevant facility management experience.
• Excellent communication across levels and teams.

Responsibilities

• Assist the Facilities Manager in daily operations.
• Renew contracts and maintain records.
• Plan and execute Soft FM maintenance and services.
• Supervise term contractors and conduct on-site inspections.
• Ensure campus quality and compliance with ISO procedures.
• Coordinate safety and health standards and promote a safe work culture.
• Prepare monthly and incident reports for the site.
• Source, negotiate, and follow up with contractors for repairs and replacements.
• Raise contractor requisitions for ad hoc and term contractors.
• Maintain client requests via the online helpdesk.

Skills

Contractor supervision

Facilities operations

Vendor management

Communications

Education

Diploma in Facility Management

Diploma in Building Services

Diploma in Mechanical or Electrical Engineering

Job description

Job Title

Property Officer (West, 5.25 day)

Job Description Summary

Performs the administrative functions of the Property Management Team assuring a high level of professionalism in property issues, including timely response to and resolution of any tenant requests or concerns.

About the Role

• Assist the Facilities Manager in the daily operations.
• Facilitate the renewal of term contracts and maintain comprehensive records of these contracts.
• Plan and execute Soft FM Maintenance and services as required in the FM contract.
• Supervise the contract for Term Contractors, conducting on-site inspections in coordination with the in-house contractors.
• To ensure the campus maintains a high-quality work as required in the FM contract.
• To collate and submit the vacation works PPM schedule quarterly.
• Conduct inspections on the ground and follow up with the contractors on the rectification of the defects.
• To provide Soft FM Services such as Cleaning, Pest Control and Landscape.
• Manage client requests and demands from time to time, including TAM cases (Online Helpdesk platform).
• Required to take accountability and ownership of Workplace Safety and Health (WSH) standards and outcomes to build a Safety Culture.
• To ensure efficient and effective maintenance of the Client's facilities through routine check and preventive maintenance strategies.
• To source, negotiate and follow up with contractors on repair and replacement work to ensure work is done according to specifications.
• Raise Contractor Requisition forms for ad hoc plus term contractors.
• Facilitate incident investigation whenever necessary.
• Preparations of monthly and incident reports pertaining to the site.
• Ensure compliance with divisional policies & ISO Procedures.

About You

• Minimum Diploma in Facility Management / Building Services / Mechanical or Electrical Engineering.
• Ability to plan, organise and supervise a team of contractors in carrying out planned and ad-hoc maintenance work.
• Minimum 2 years of relevant facility management working experience.
• Possess good communication skills and be able to relate to different levels of people.

INCO: “Cushman & Wakefield”