Facility Cordinator

cw; Bayan Lepas; On-site; MYR 60,000 - 90,000; Full time

Job summary

Cushman & Wakefield is seeking an Assistant Facilities Manager to support day-to-day operations at a multi-site campus in Penang, Malaysia. You will help implement policies, manage contracts, budgets and safety programs, ensuring service delivery aligns with client objectives and Cushman & Wakefield standards.

Key responsibilities include coordinating maintenance, safety and life-safety programs, reviewing contracts, preparing reports, and ensuring compliance with local codes.

Qualifications

• Higher level qualification in Building/Facilities/Real Estate Management.
• 3–5 years of relevant experience in commercial or industrial real estate.
• Experience in maintenance, construction, engineering and building management preferred.
• CMMS/Work Order Management experience preferred.

Responsibilities

• Oversee day-to-day operations of facility(s) or campus in line with Cushman & Wakefield policies.
• Supervise maintenance programs for interior and exterior conditions of properties.
• Respond promptly to maintenance requests from occupants and manage contract programs.
• Ensure site documentation and reports (PIB, SOM, OSHA logs, etc.) are accurate and timely.
• Prepare budgets, financial reports, contracts, expenditures and PO processes.
• Assist in capital budget development and five-year maintenance planning.
• Monitor insurance compliance and coordinate claims with vendors as needed.
• Proactively inspect facilities and report issues to the Facility Manager.

Skills

CMMS/Work Order Management

Communication skills

Leadership

Multilingual (preferred)

Education

Degree/Diploma in Building/Facilities/Real Estate Management

Job description

Job Title: Facility Cordinator

Job Description Summary

Under the supervision of the Facilities Manager, the Assistant Facilities Manager supports the facilities organization at a specific location, set of buildings, or campus environment. The Assistant Facilities Manager is charged with supporting the day-to-day implementation of policies, procedures, programs and workplace services delivery that provides a well-managed and well-maintained building. Places an emphasis on a positive response to the concerns and needs of the tenants, environmental health and safety, and quality programs, in coordination with the client's goals and objectives.

Job Description

About the role

• Ensure the day-to-day operations of the facility(s) or campus, including janitorial, life-safety, engineering, site services, and general maintenance are implemented and carried out in a manner consistent with C&W policies and client directives. Ensure all contracts are reviewed on a regular basis and are bid out as required and confirm invoices match contract pricing
• Supervise all maintenance programs relating to the interior and exterior conditions and appearance of the properties
• Under the direction of the Facility Manager, respond promptly to requests for building maintenance, repairs, cleaning needs, etc. from building occupants and for the implementation of ongoing contract programs to address and resolve needs and problems
• Compile information necessary to ensure all site-specific documentation and reports are completed accurately and on time, including (and as applicable): Property Information Book, Site Operating Manual, Emergency Procedures Manual, IIPP Manual, Local Code Compliance Log, ADA Compliance Log, OSHA Log, Safety Meeting Log, Elevator Logs, Janitorial Log, Purchase Order Log, Vendor Certificates of Insurance, As-built Drawings, IIPP Manual, Paid Invoices File, General Files, Contract Files, Annual Property Conditions and Year-end Performance Report and other reports and documentation as required
• Prepares budgets, financial reports (monthly and quarterly), contracts, expenditures and purchase orders related to the facility(s) or complex as directed
• Assist in providing information and reports necessary for the development of capital budgets for the facility. This includes contributions towards a five-year plan of maintenance, facility improvement, and cost reduction initiatives
• Collect, analyze and prepare reports of such statistical data as may be required to provide accurate and current assessment of facility management objectives
• Expected to be thoroughly familiar with the management contract, vendor agreements, and other building/facility contracts and all requirements contained therein
• Monitor and ensure that tenants and vendors comply with insurance requirements and coordinate all claims as required
• Proactively inspect the facility, systems, rooms, common areas, etc. and report back any findings or issues to the Facility Manager

About you

• Higher Level Qualification / Certification (such as Degree or Diploma) in Building/ Facilities/ Real Estate Management or related/equivalent course of study.
• A minimum of 3-5 years relevant experience, preferably in commercial or industrial real estate with facility management experience required
• Experience in maintenance, construction, engineering and all facets of property operation and building management preferred
• CMMS/Work Order Management experience is preferredPossess a strong knowledge of complex large-scale building systems and property operations (such as mechanical, electrical, plumbing, building management and control and/or related systems knowledge and competencies)
• Excellent written and oral communication and presentation skills (ideally multi-lingual)
• Demonstrable leadership experience with high-performing teams

Why join Cushman & Wakefield?

As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from;

• Being part of a growing global company
• Career development and a promote from within culture
• An organisation committed to Diversity and Inclusion

We're committed to providing work-life balance for our people in an inclusive, rewarding environment.

We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, gender