Project Planner

EAM Systems Integration; Shah Alam; On-site; MYR 120,000 - 180,000; Full time

Job summary

EAM Systems Integration in Malaysia is seeking a Project Planner/Scheduler to develop and manage construction schedules, including tender schedules for new projects. You will coordinate with internal teams, contractors and vendors to ensure on-time delivery and effective schedule control.

The role requires experience in Primavera P6 or MS Project, strong communication, and the ability to work in a multicultural environment, with English as a working language.

Qualifications

• Associate degree or higher in Civil Engineering, Construction Engineering, Electrical Engineering, Construction Management or related field.
• 5+ years of site management or schedule management experience in construction, incl. high-tech facilities.
• Proficient in Primavera P6 or MS Project scheduling tools.
• Microsoft Office skills with strong data organization and analysis.
• Familiar with workflows among design, procurement and construction in EPC projects.
• Able to adapt to a site-based working environment and occasional overtime.
• Fluent in English; Mandarin is a plus.

Responsibilities

• Develop detailed work plans for entire project processes from design to commissioning.
• Establish WBS, dependencies and interfaces between activities.
• Create Level 1/2/3 schedules aligned with milestones and focal points.
• Track progress, update schedules, and predict risks with timely warnings.
• Generate S-curves, bar charts and progress reports for stakeholders.
• Coordinate with subcontractors’ planning engineers and integrate schedules.
• Collaborate with design, procurement and material coordinators to track deliverables.
• Manage changes, review variances and drive continuous improvement.
• Archive schedule documentation and prepare summary reports.

Skills

Project scheduling

Schedule tracking

Data visualization

MS Excel

MS Word

PowerPoint

Strong communication

Team coordination

Multicultural teamwork

English fluency

Education

Associate degree in Civil Engineering

Construction Management or related field

Tools

Primavera P6

MS Project

Job description

The Project Planner/Scheduler is responsible for developing and managing construction schedules for ongoing projects, as well as preparing tender schedules for prospective projects based on available pre-construction information. The role ensures effective planning, progress monitoring, reporting and schedule control through close coordination with internal project teams, contractors and vendors.

What a typical day looks like:

Schedule Development

• Develop detailed work plans for the entire project process according to the contract scope and overall project objectives, covering all phases including design, procurement, construction, pre‑commissioning and commissioning.
• Establish a Work Breakdown Structure (WBS) and define the logical relationships, work interfaces and interdependencies among activities and project modules.
• Develop Level 1 (milestone), Level 2 (summary) and Level 3 (detailed) schedules, taking full account of contract key milestones, overall and discipline‑specific focal points, and other requirements.

Schedule Tracking & Control

• Track project progress and changes in logical relationships, and update schedules promptly as needed.
• Monitor on‑site schedule performance, compare actual progress against the baseline plan, predict schedule risks and issue timely warnings.
• Analyze exceptions during schedule execution, identify root causes, and propose corrective actions and recovery plans.
• Establish a delay risk and event register, and develop mitigation measures for delays.

Schedule Reporting & Communication

• Consolidate progress data and progress accounting information submitted by all project departments, and prepare comprehensive progress reports.
• Prepare S‑curves, bar charts or other data visualization reports, and report project progress to the Project Manager, owner and relevant departments.
• Coordinate with subcontractors’ planning engineers and integrate subcontractor schedules into the master project schedule.
• Work with design interface coordinators and procurement/materials coordinators to establish tracking mechanisms for key design deliverables and material deliveries that impact overall progress.

Support the company’s three‑dimensional matrix management model (Quality‑Cost‑Schedule):

• Coordinate with the quality engineer to ensure acceptance milestones do not cause delay.
• Communicate with the cost engineer to assess the cost impact of schedule changes.

• Analyze major owner‑initiated and internal changes in accordance with the change management procedure, and assess their impact on the schedule.
• Attend schedule review meetings, analyze root causes of schedule variances, and drive continuous improvement.
• Organize and archive schedule documentation and materials upon project completion, and prepare a summary of schedule management work.
• Carry out other relevant tasks assigned by the project or the company.

The experience we’re looking to add to our team:

• Associate degree or above in Civil Engineering, Construction Engineering, Electrical Engineering, Construction Management or a related field.
• 5+ years of site management or schedule management experience in the construction industry, with at least 3 years in cleanroom, semiconductor, data centre or similar high‑tech facility projects. Experience in Design‑Build or EPC projects is a plus.
• Proficient in Primavera P6 or MS Project scheduling tools, and able to independently develop project schedules.
• Skilled in Microsoft Office (Word, Excel, PowerPoint), with strong data organization and analysis capabilities.
• Familiar with the basic workflows and interfaces among disciplines (design, procurement, construction, commissioning) in EPC project execution.
• Diligent, responsible, meticulous, with strong communication, coordination and teamwork skills.
• Able to adapt to a site‑based working environment and occasional overtime as required.
• Principled and assertive in management, skilled at identifying on‑site issues and escalating them promptly for resolution.
• Good communication and coordination abilities, comfortable working in a multicultural environment.
• Fluent in English (both written and spoken) as a working language to communicate smoothly with the owner, consultants and international teams. Mandarin proficiency is a plus.