Project Coordinator

CHEME ADVANCE SERVICES SDN BHD; Kajang , Bandar Baru Bangi, Serdang; On-site; MYR 40,000 - 70,000; Full time

Job summary

CHEME ADVANCE SERVICES SDN BHD in Kajang is seeking a Project Coordinator to assist in preparing and maintaining project schedules, work programmes, and implementation plans. You will monitor timelines, coordinate with teams, and ensure timely delivery of project documentation.

The role supports senior engineers and project managers, requiring good English and Bahasa Malaysia, MS Project, AutoCAD, and MS Excel proficiency. Fresh graduates are welcome to apply.

Qualifications

• Bachelor's degree in Construction Management or related field.
• 1–2 years of project coordination or engineering documentation experience.
• Proficiency in Microsoft Project, AutoCAD, Excel.
• Good command of English and Bahasa Malaysia with strong communication skills.
• Meticulous, organized, and able to manage multiple tasks.

Responsibilities

• Assist in preparing and maintaining project schedules, work programmes, and implementation plans.
• Monitor timelines, track progress, and highlight delays or deviations.
• Coordinate with project teams to plan activities, resources, and deliverables.
• Prepare progress summaries, tracking reports, and scheduling updates for management and clients.
• Maintain project documentation and ensure proper revision control and filing.
• Coordinate submissions, reviews, and follow-ups of technical documents with clients/consultants/contractors.
• Attend progress meetings, prepare MOM, and follow up on action items.
• Support site visits and coordinating with site personnel as needed.

Skills

Project coordination

Schedule management

Documentation control

Communication

Education

Bachelor's Degree in Construction Management or related field

Tools

MS Project

AutoCAD

MS Excel

Job description

Assist in preparing, developing, and maintaining project schedules, work programmes, and implementation plans.

Monitor project timelines, track progress against planned schedules, and highlight potential delays or deviations.

Coordinate with project teams to ensure project activities, resources, and deliverables are properly planned and executed.

Prepare project progress summaries, tracking reports, and scheduling updates for Management and clients.

Manage, organize, maintain, and update project documentation, including technical drawings, specifications, method statements, inspection records, and other project-related documents.

Ensure proper document control, revision tracking, filing, and distribution of project documents.

Prepare and maintain project registers, including drawing registers, material submission records, RFI logs, site instruction records, and other relevant documentation.

Coordinate the submission, review, approval, and follow-up of technical documents with clients, consultants, and contractors.

3. Technical Drawing & Engineering Support

Prepare, amend, and update engineering drawings using AutoCAD in accordance with project requirements and technical specifications.

Assist in reviewing engineering drawings, layouts, and technical documents to ensure accuracy and consistency.

Support the preparation of technical proposals, material submissions, equipment specifications, and engineering documentation.

Coordinate with the Design and Engineering team to ensure drawings and technical information are properly updated and communicated.

4. Project Coordination & Communication

Coordinate with clients, suppliers, subcontractors, and internal departments on project-related documentation, schedules, submissions, and outstanding matters.

Attend internal and client progress meetings, prepare Minutes of Meetings (MOM), and follow up on action items.

Assist in preparing project reports, presentations, technical correspondence, and other administrative requirements.

Provide necessary coordination and administrative support to Senior Engineers and Project Managers to facilitate smooth project execution.

5. Project Monitoring & Reporting

Monitor project progress through regular updates from site personnel, contractors, and relevant project stakeholders.

Prepare daily, weekly, and monthly project status reports, highlighting progress, outstanding issues, and areas requiring attention.

Maintain proper records of project costs, material status, procurement progress, and project deliverables.

Identify potential project issues and coordinate with relevant personnel to ensure timely follow-up and resolution.

6. Site Coordination & Inspection

Conduct occasional site visits to verify work progress, gather technical information, review site conditions, and coordinate with site personnel.

Assist in site inspections, project assessments, and technical clarification whenever required.

Ensure site findings, inspection records, and project updates are properly documented and communicated to the relevant parties.

7. General Responsibilities

Ensure all project documents and activities comply with company procedures, client requirements, and applicable quality and safety standards.

Maintain an organized project filing system and ensure accurate and timely documentation.

Work collaboratively with the Project Implementation team to achieve project objectives and deadlines.

Perform other project-related duties as assigned by Management from time to time.

Requirements

The candidate must possess at least a Bachelor's Degree from a recognized institution in Construction Management, Mechanical Engineering, Electrical & Electronic Engineering, or an equivalent relevant discipline.

Preferably with 1–2 years of working experience in project coordination, engineering documentation, planning, or related fields. Fresh graduates with a strong willingness to learn are encouraged to apply.

Basic to intermediate proficiency in Microsoft Project is required. Knowledge of AutoCAD, Microsoft Excel, and other project scheduling tools will be an added advantage.

Good command of English and Bahasa Malaysia, with strong written and verbal communication skills.

Good technical writing, documentation, reporting, and organizational skills.

Meticulous, systematic, responsible, and able to manage multiple tasks effectively.

Self-motivated and capable of working independently with minimal supervision.

Good coordination, interpersonal, and problem-solving skills.

Willing to undertake occasional site visits and travel whenever required.