Project Admin

NEC Corporation of Malaysia Sdn. Bhd.; Kuala Lumpur; In loco; MYR 36.000 - 72.000; Tempo pieno

Descrizione del lavoro

NEC Corporation of Malaysia Sdn. Bhd. is seeking a Project Admin to support the submarine network division. You will coordinate activities between internal teams, customers, and authorities, manage docs, and track milestones while ensuring compliance and timely reporting.

Responsibilities include permit submissions, project handover, and maintaining records. A degree in a related field with 2–5 years’ experience is preferred, along with strong MS Office and communication skills.

Competenze

• Diploma or Bachelor’s degree in a related discipline.
• 2–5 years of experience in project administration, coordination, document control, or operations support.
• Experience in submarine cable, telecommunications, marine construction, offshore, or infrastructure projects is highly preferred.
• Proficient in MS Office and document management systems.
• Strong organizational and communication skills with attention to detail.
• Ability to manage multiple priorities under tight deadlines.

Mansioni

• Provide administrative support to Project Managers and project teams.
• Coordinate project activities between internal departments, customers, contractors, vendors, and authorities.
• Track project milestones, deliverables, and action items.
• Arrange project meetings, prepare agendas, and issue Minutes of Meeting (MoM).
• Follow up on outstanding actions and ensure timely closure.
• Maintain project documentation, records, and correspondence.
• Assist in preparation and submission of permits and approvals required; liaise with authorities.
• Prepare weekly and monthly project status reports and update trackers.
• Coordinate preparation of As-Built documents and project handover/close-out.

Conoscenze

Project administration

Project coordination

Documentation management

Regulatory liaison

Reporting & tracking

Handover & close-out

Microsoft Office

Document management systems

Formazione

Diploma/Bachelor’s Degree

Strumenti

Microsoft Office Suite

Document management systems

Descrizione del lavoro

Project Admin Position (Submarine Network Division)

Key Responsibilities

1. Project Administration & Coordination

Provide administrative support to Project Managers and project teams.

Coordinate project activities between internal departments, customers, contractors, vendors, and authorities.

Track project milestones, deliverables, and action items.

Arrange project meetings, prepare agendas, and issue Minutes of Meeting (MoM).

Follow up on outstanding actions and ensure timely closure.

2. Documentation Management

Maintain project documentation, records, and correspondence.

Control document numbering, revisions, distribution, and archiving.

Prepare and submit customer deliverables as required under the contract.

Maintain document registers, submission logs, and approval trackers.

Ensure all project documentation complies with company and customer requirements.

3. Permit & Regulatory Support

Assist in preparation and submission of permits and approvals required

Coordinate supporting documents for authority submissions.

Monitor permit validity and approval status.

Liaise with government agencies, marine authorities, port authorities, and other stakeholders when required.

4. Reporting & Project Tracking

Prepare weekly and monthly project status reports.

Update project progress trackers and dashboards.

Support risk, issue, and action item registers.

Monitor customer deliverables and contractual documentation deadlines.

5. Project Handover & Close-Out

Coordinate preparation of As-Built documents.

Support customer acceptance processes.

Archive project records upon completion.

Qualifications

Diploma or Bachelor's Degree in Business Administration, Project Management, Engineering, Telecommunications, Marine Studies, or related discipline.

Minimum 2-5 years of experience in project administration, project coordination, document control, or operations support.

Experience in submarine cable, telecommunications, marine construction, offshore, or infrastructure projects is highly preferred.

Technical Skills

Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).

Experience with document management systems.

Ability to prepare reports, trackers, and project documentation.

Understanding of project lifecycle and documentation requirements.

Soft Skills

Strong organizational and coordination abilities.

Excellent communication and interpersonal skills.

Ability to manage multiple priorities under tight deadlines.

Good attention to detail and accuracy.

Proactive and problem-solving mindset.

Preferred Experience for Malaysia Submarine Cable Projects

Experience supporting:

Marine Survey Projects

Cable Landing Activities

HDD (Horizontal Directional Drilling) Works

MKN, Marine Department, Port Authority and Regulatory Approvals

Petronas, TNB, Sabah Electricity, and utility crossing coordination

Marine vessel mobilization and logistics coordination

Customer Acceptance Testing (CAT) and project handover documentation

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Information Technology Services 51-100 employees

NEC Corporation is a global leader in the integration of IT and network technologies that benefit businesses and people around the world. By providing a combination of products and solutions that cross utilize the company’s experience and global resources, NEC’s advanced technologies meet the complex and ever-changing needs of its customers. NEC brings more than 100 years of expertise in technological innovation to empower people, businesses and society.

For more information, visit NEC at http://my.nec.com

NEC Corporation is a global leader in the integration of IT and network technologies that benefit businesses and people around the world. By providing a combination of products and solutions that cross utilize the company’s experience and global resources, NEC’s advanced technologies meet the complex and ever-changing needs of its customers. NEC brings more than 100 years of expertise in technological innovation to empower people, businesses and society.

For more information, visit NEC at http://my.nec.com

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What can I earn as a Project Administrator