PRODUCTION DATA & ADMINISTRATIVE ASSISTANT

Syarikat Jaya Tugas Industri Sdn Bhd; Seberang Perai; On-site; MYR 24,000 - 42,000; Full time

Job summary

Syarikat Jaya Tugas Industri Sdn Bhd seeks a Production Data & Administrative Assistant to collect and record daily production data from lines and operators, update ERP and spreadsheets, and maintain accurate records of output, downtime and efficiency.

You will support the Production Department with documentation, reports, and coordination across departments, while assisting with KPI reporting and continuous improvement initiatives at the Perai, Penang facility.

Responsibilities

• Production Data Management: Collect and record daily production data from production lines and operators.
• Production Reporting: Prepare daily, weekly, and monthly production reports and KPI summaries.
• Administrative Support: Prepare documents, forms, records, memos, and correspondence; maintain filing systems.
• Production Coordination: Monitor daily production activities; coordinate with departments; track work orders.
• Inventory & Material Records: Record material usage, monitor material records, reconcile production quantities.
• Quality & Compliance Documentation: Maintain quality records and audits documentation; ensure filing and accessibility.
• Data Analysis & Improvement: Analyze production data for trends and variances; support improvements and 5S.

Job description

PRODUCTION DATA & ADMINISTRATIVE ASSISTANT

Collect and record daily production data from production lines and operators.

Maintain accurate records of production output, downtime, rejection, scrap, and efficiency.

Update production data into ERP systems, spreadsheets, or other company systems.

Verify production data for accuracy and completeness.

Follow up with production personnel regarding missing or incorrect information.

Maintain proper filing and documentation of production records.

1. Production Data Management

• Collect and record daily production data from production lines and operators.

• Maintain accurate records of production output, downtime, rejection, scrap, and efficiency.

• Update production data into ERP systems, spreadsheets, or other company systems.

• Verify production data for accuracy and completeness.

• Follow up with production personnel regarding missing or incorrect information.

• Maintain proper filing and documentation of production records.

2. Production Reporting

• Prepare daily, weekly, and monthly production reports.

• Prepare reports on production output, machine downtime, rejection, wastage, and productivity.

• Assist in preparing production KPI reports and performance summaries.

• Compile data for management review and production meetings.

• Highlight significant variances or unusual production results to the Supervisor or Manager.

3. Administrative Support

• Provide general administrative support to the Production Department.

• Prepare documents, forms, records, memos, and correspondence.

• Maintain proper filing systems for production and administrative documents.

• Assist with meeting arrangements, minutes, and follow-up actions.

• Monitor production-related stationery, forms, and office supplies.

• Handle data entry and document updates accurately and promptly.

4. Production Coordination

• Assist the Production Supervisor in monitoring daily production activities.

• Coordinate with Production, Planning, Warehouse, Quality, Maintenance, and other relevant departments.

• Assist in tracking production orders and work orders.

• Follow up on pending production information and documentation.

• Support shift handover documentation and communication.

5. Inventory & Material Records

• Assist in recording material usage and production consumption.

• Monitor and update production material records where required.

• Assist in reconciling production quantities with material usage.

• Report discrepancies between production records and inventory records.

6. Quality & Compliance Documentation

• Maintain production-related quality records and inspection documents.

• Ensure documents are completed according to company procedures.

• Assist with documentation required for internal and external audits.

• Ensure production records are properly filed and readily available when required.

7. Data Analysis & Improvement

• Assist in analyzing production data to identify trends and variances.

• Support the preparation of charts, summaries, and presentations for management.

• Assist in identifying areas for improvement in productivity, downtime, rejection, and wastage.

• Support continuous improvement and 5S activities within the Production Department.

Manufacturing, Transport & Logistics 11-50 employees

Syarikat Jaya Tugas Industri Sdn Bhd, is a well established manufacturer concern since 1995. We are specialising in the manufacture of a wide range of high quality processed stainless steel pipes and tubes in round, square, rectangular form.

Our modern facility is located in Perai, Penang, Malaysia, utilises the latest technology and skill in conformance with the strict approved quality standards and requirements.

The superior quality of our stainless steel pipes and tubes, unpolished or polished, is refined to hairline profile and bright annealed for various applications in modern architecture that requires simplicity, long lasting, clean, versatile and ease of maintenance.

Our specialised pipes profiles, in thickness or lengths can be made to order for different compositions designed to provide specific properties and designed for different applications - corrosion resistance, improve and enhance fabrication properties, increase the high temperature performance and improve the machining characteristics.

Our quality stainless steel pipes are widely used in both internal and external architectural applications. It is used daily for application at home, in industry, hospitals, farming, aerospace and many other areas. Our products have relatively high strength, good corrosion, resistance and ductility.

We offer a range of stainless steel products manufactured from premium quality grade stainless steel. Our products are highly polished to enhance the final product, available in a range of finishes as per our clients' requirements. Quality control ensures that our customers receive their items according to their prescribed specifications.

Syarikat Jaya Tugas Industri Sdn Bhd, is a well established manufacturer concern since 1995. We are specialising in the manufacture of a wide range of high quality processed stainless steel pipes and tubes in round, square, rectangular form.

Our modern facility is located in Perai, Penang, Malaysia, utilises the latest technology and skill in conformance with the strict approved quality standards and requirements.

The superior quality of our stainless steel pipes and tubes, unpolished or polished, is refined to hairline profile and bright annealed for various applications in modern architecture that requires simplicity, long lasting, clean, versatile and ease of maintenance.

Our specialised pipes profiles, in thickness or lengths can be made to order for different compositions designed to provide specific properties and designed for different applications - corrosion resistance, improve and enhance fabrication properties, increase the high temperature performance and improve the machining characteristics.

Our quality stainless steel pipes are widely used in both internal and external architectural applications. It is used daily for application at home, in industry, hospitals, farming, aerospace and many other areas. Our products have relatively high strength, good corrosion, resistance and ductility.

We offer a range of stainless steel products manufactured from premium quality grade stainless steel. Our products are highly polished to enhance the final product, available in a range of finishes as per our clients' requirements. Quality control ensures that our customers receive their items according to their prescribed specifications.

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