Procurement Officer

HOSPITAL UNIVERSITI TUNKU ABDUL RAHMAN; Kampar; On-site; MYR 33,000 - 51,000; Full time

Job summary

HOSPITAL UNIVERSITI TUNKU ABDUL RAHMAN is seeking a procurement administrator to manage requisitions, issue POs, and coordinate with vendors to obtain competitive quotations and proposals. The role requires attention to detail, strong communication, and the ability to work independently within a busy health services environment.

The successful candidate will maintain orderly procurement records, assist with invoice matching and contract terms, and support the finance and purchasing teams to

Qualifications

• Diploma in Business Administration or related field required.
• Preferably 1+ year experience in corporate procurement, purchasing or administration.
• Proficiency in Microsoft Office (Excel, Word, etc.).
• Thorough understanding of purchasing administrative workflows, quotation analysis and invoice matching.
• Strong organizational skills with meticulous attention to detail in record keeping and data entry.
• Strong communication and interpersonal skills to manage relationships with internal team and external partners.
• Capable of working independently, prioritizing tasks and meeting deadlines.
• Only shortlisted candidates will be notified.

Responsibilities

• Process purchase requisitions, verify authorization levels, and issue formal Purchase Orders (POs) accurately and in a timely manner.
• Request, collect and summarize competitive quotations and supplier proposals for review and comparison.
• Act as the primary administrative liaison with vendors regarding pricing, lead times, order confirmations, and contract terms.
• Expedite outstanding purchase orders with suppliers to ensure compliance with delivery timelines.
• Resolve pricing, billing and order discrepancies by liaising between vendors, the finance department and purchasing requesters.
• Maintain complete and organized procurement archives, including vendor databases, contracts, quotations and PO records.
• Perform additional operational and administrative duties as assigned by the manager.

Skills

Microsoft Office

Organizational skills

Communication skills

Interpersonal skills

Data entry

Record keeping

Independent worker

Education

Diploma in Business Administration

Tools

Excel

Word

Job description

Process purchase requisitions, verify authorization levels, and issue formal Purchase Orders (Pos) accurately and in a timely manner.

Request, collect and summarize competitive quotations and supplier proposals for review and comparison.

Act as the primary administrative liaison with vendors regarding pricing, lead times, order confirmations, and contract terms.

Expedite outstanding purchase orders with suppliers to ensure strict compliance with agreed delivery timelines.

Resolve pricing, billing and order discrepancies by liaising between vendors, the finance department and purchasing requesters.

Maintain complete and systematically organized procurement archives, including vendor databases, contracts, quotations and PO records for audit readiness.

Perform any other operational and administrative duties as assigned by the manager from time to time.

Job Requirements

Minimum Diploma in Business Administration or any related field.

Preferably with at least 1 year of experience in a corporate procurement, purchasing or administration role.

Proficiency in Microsoft Office (such as Excel, Word and others)

Thorough understanding of purchasing administrative workflows, quotation analysis and invoice matching.

Strong organizational skills with meticulous attention to detail in record keeping and data entry.

Strong communication and interpersonal skills to manage relationships with internal team and external partners.

Capable of working independently, prioritizing tasks and meeting operational deadlines

Only shortlisted candidates will be notified.

Universiti Tunku Abdul Rahman (UTAR) was officially launched on 13 August 2002 as a not-for-profit private university providing affordable quality education. It is established under the UTAR Education Foundation and registered under the Malaysian Private Higher Educational Institutions Act 1996.

Guided by its vision to be a global university of educational excellence, UTAR is highly reputed as one of the fastest growing private higher education institutions in the country with phenomenal growth in all aspects of its development since its inception. With the first intake of only 411 students in its Petaling Jaya campus in 2002, the University’s enrolment has now reached more than 24,000 students with campuses located in Kampar, Perak and Bandar Sungai Long, Selangor.