Procurement Manager

Xircle Talent; Penang; On-site; MYR 180,000 - 300,000; Full time

Job summary

Xircle Talent is seeking a procurement leader to oversee end-to-end lifecycle for mechanical and electrical assets in Malaysia-based data centre projects. You will drive supplier selection, RFQs, and contract negotiations while coordinating logistics and ensuring compliance with technical and commercial standards.

The role requires extensive experience with critical M&E systems, complex asset procurement, and cross-functional collaboration with engineering, finance and legal teams to meet

Qualifications

• Bachelor’s degree or higher in SCM, Engineering, Business Administration, or related discipline.
• 8+ years in engineering or equipment procurement, with at least 3 years in data centres or large-scale infra.
• Experience procuring transformers, switchgear, UPS, generators, cooling infra.
• Strong knowledge of engineering procurement contracts, international trade regulations, and import logistics; familiarity with Malaysia or SE Asia networks.
• Strong English negotiation and contract review skills; cross-functional collaboration with engineering, finance and legal.

Responsibilities

• Create procurement timelines aligned with project milestones and manage long-lead items registers.
• Identify and vet suppliers, manage RFQ and tender processes, support technical assessments and price negotiations.
• Define scopes of work, delivery deadlines, acceptance standards, payment terms, warranties, and approvals within authority limits.
• Oversee manufacturing, FATs, shipping, customs clearance, insurance, site delivery, and contingency planning for delays.
• Administer contract execution, variations, claims, and reconciliation; supervise owner-perspective procurement to avoid duplicates.

Skills

Procurement

Contract negotiation

Vendor management

Supply chain

Data centre

Education

Bachelor’s degree in SCM/Engineering/related

Job description

Our client is a data centre owner and developer responsible for constructing and operating facilities within Malaysia.

Job Summary

This role oversees the end-to-end procurement lifecycle for critical mechanical and electrical assets within large-scale data centre projects. The position requires driving supplier selection, contract negotiation, and logistics coordination to ensure timely delivery of long-lead equipment while maintaining strict compliance with technical and commercial standards.

Key Responsibilities

• Construct procurement timelines that synchronize with project delivery milestones, clearly separating owner-direct, contractor-managed, and nominated vendor packages while maintaining a comprehensive register of long-lead items.
• Identify and vet potential suppliers, manage the request for quotation and tendering processes, facilitate technical assessments with engineering teams, and drive commercial analysis and price negotiations.
• Establish clear scopes of work, delivery deadlines, acceptance standards, payment structures, warranty provisions, and remedial clauses, securing necessary approvals within defined authority limits.
• Monitor the manufacturing phase, drawing approvals, factory acceptance tests, and shipping logistics; oversee customs clearance, taxation, insurance, and site delivery, including proactive management of delays and contingency strategies.
• Administer contract execution, variations, claims, and final reconciliation; supervise contractor-procured items from the owner’s perspective to eliminate scope overlaps or duplicate purchases.

Requirements

• Hold a bachelor’s degree or higher in Supply Chain Management, Engineering, Business Administration, or a related discipline.
• Possess a minimum of eight years in engineering or equipment procurement, with at least three years focused on data centres, critical M&E systems, or comparable large-scale infrastructure projects.
• Demonstrate deep expertise in procuring complex assets such as transformers, switchgear, UPS units, generators, and cooling infrastructure, with proven success in expediting long-lead deliveries.
• Have strong knowledge of engineering procurement contracts, international trade regulations, and import logistics; familiarity with supplier networks in Malaysia or the broader Southeast Asian region is highly desirable.
• Exhibit strong business negotiation and contract review skills in English, with the ability to collaborate across engineering, finance, and legal teams while strictly adhering to authorization policies and conflict‑of‑interest protocols.