Procurement Manager (Supply Chain)

Exyte; Kuala Lumpur; On-site; MYR 180,000 - 280,000; Full time

Job summary

Exyte in Malaysia seeks a seasoned Supply Chain Manager to develop, govern, and improve the supplier and subcontractor network for data centre and high-technology construction projects across Malaysia.

The role leads classification and ongoing evaluation of vendors, ensuring depth, capability, capacity, and competitive coverage across civil, structural, architectural, mechanical, electrical, and specialist disciplines.

Qualifications

• Bachelor's degree required; relevant disciplines preferred.
• Minimum 10 years in supply chain, procurement, supplier development, or subcontract management.
• Experience governing approved vendor lists and conducting qualification, market mapping, and performance reviews.
• Understanding of construction packages, subcontracting, mobilisation, safety, quality, and commercial risk.
• Experience with multidisciplinary project teams across multiple Malaysian locations.
• Familiarity with supplier management platforms (e.g., Ariba).
• Fluent written and spoken English; Bahasa Malaysia an advantage.

Responsibilities

• Own governance of the Malaysia approved vendor listing and onboarding processes.
• Perform gap analysis and market coverage planning for Malaysia data centre and related projects.
• Identify supply chain partners via trade associations, networks, events, and digital research.
• Coordinate due diligence reviews across safety, quality, sustainability, financial, legal, and compliance.
• Lead supplier performance scorecards and regular reviews with key vendors; drive improvement actions.
• Manage capacity, risk, and resilience with contingency planning and risk mitigation.
• Provide market intelligence on procurement lead times, vendor landscape, and price movements.

Skills

Vendor management

Procurement strategy

Supplier development

Risk management

Stakeholder collaboration

Data centre industry knowledge

Ariba proficiency

Contract negotiation

Education

Bachelor's degree in Supply Chain Management, Engineering, Construction Management, or related field

Tools

Ariba

ERP systems

Power BI

Excel

Job description

Role Purpose

The Supply Chain Manager (Malaysia) is accountable for developing, governing, and continuously improving the company's approved supplier and subcontractor network for data centre and other high-technology construction projects across Malaysia.

The role owns the approved vendor listing, ensuring it provides sufficient depth, capability, capacity, geographic coverage, and competition across civil, structural, architectural, mechanical, electrical, process, specialist systems, logistics, temporary works, and professional service categories.

A core accountability is the structured assessment of existing suppliers and subcontractors using project feedback and objective performance measures covering safety, quality, cost, schedule, responsiveness, compliance, financial standing, and claims behaviour. The role converts findings into development actions, preferred or conditional status, suspension recommendations, and future sourcing decisions.

The role conducts regular gap analysis by category, capability, capacity, risk, and location, then develops targeted market-engagement plans to close identified gaps throughout Malaysia. New supply chain partners will be identified through trade associations, professional networks, industry events, market intelligence, referrals, digital research, and direct engagement.

Working closely with Project Management, Commercial Project Management, Engineering, Construction, Health and Safety, Quality, Finance, Legal, and regional procurement teams, the role provides a resilient and competitive supply chain able to support tendering, mobilisation, project delivery, and future business growth.

The Procurement Manager works closely with Project Management, Commercial Project Management, Engineering, Construction, Finance, Legal, and regional procurement stakeholders to ensure procurement strategies support project cost, quality, schedule, compliance, and operational objectives. The role provides market intelligence, supply chain risk management, and sourcing leadership to support sustainable business growth in Malaysia.

The role leads procurement activities during the pre-contract/tender phase, including market intelligence, supplier identification, supplier qualification, tendering, negotiation. The role includes managing a resource pool of buyers and procurement administrators for placement within projects to assist project commercial leads with contract awards, purchasing coordination, logistics interface, supplier performance management, and supply chain risk mitigation.

Job Responsibilities

1. Approved Vendor Listing Governance

• Own and maintain the Malaysia approved vendor listing as the authoritative source for qualified suppliers, subcontractors, manufacturers, distributors, consultants, and service providers.
• Establish clear requirements for onboarding, qualification, renewal, conditional approval, suspension, and removal, supported by current compliance and capability records.

2. Supply Chain Gap Analysis and Market Coverage

• Complete recurring gap analysis of the approved vendor listing by work category, technical capability, available capacity, geographic location, competition, and concentration risk.
• Develop and maintain coverage across Malaysia, including the main data centre and industrial development locations, without becoming dependent on a narrow supplier pool.

3. Supplier and Subcontractor Identification

• Identify suitable supply chain partners through trade associations, chambers of commerce, professional bodies, contractor and manufacturer networks, client and consultant referrals, industry databases, digital research, and market intelligence.
• Represent the company at construction, engineering, data centre, manufacturing, and supply chain events; organise market briefings, supplier days, and Meet the Buyer sessions where appropriate.

4. Qualification and Due Diligence

• Coordinate technical, commercial, safety, quality, sustainability, financial, legal, and compliance reviews before recommending approval.
• Assess relevant trade experience, management systems, workforce and supervision capacity, plant and equipment, design capability, fabrication capability, supply routes, project references, and ability to meet data centre programme and quality expectations.
• Ensure qualification decisions are evidence-based, documented, periodically refreshed, and proportionate to the risk and value of the category.

5. Supplier Performance Management

• Establish consistent performance scorecards and review routines for suppliers and subcontractors using project feedback and measurable outcomes.
• Assess safety, quality, schedule, delivery reliability, cost competitiveness, commercial conduct, change and claims behaviour, documentation, responsiveness, sustainability, and close-out performance.
• Lead regular performance reviews with strategic and high-risk vendors; agree improvement actions, owners, and due dates, and track actions to closure.
• Use performance evidence to support future tender lists, preferred status, workload allocation, improvement plans, conditional approval, suspension, or removal recommendations.

6. Capacity, Risk, and Resilience

• Maintain visibility of vendor workload, available resources, geographic reach, key dependencies, financial exposure, and mobilization constraints.
• Develop alternative sources and contingency plans for critical categories, specialist subcontract works, long-lead equipment, and capacity-constrained packages.
• Escalate material capacity, compliance, financial, delivery, or concentration risks with clear mitigation recommendations.

7. Data Centre and Construction Market Intelligence

• Maintain current knowledge of construction methods, package interfaces, procurement lead times, contractor market conditions, labour availability, logistics constraints, and regional price movements.
• Build category knowledge relevant to data centre delivery, including civil and structural works, architectural fit-out, mechanical and electrical infrastructure, controls, life safety, security, testing, commissioning, logistics, and temporary facilities.

Experience and Skills

• Bachelor's degree in Supply Chain Management, Procurement, Engineering, Construction Management, Quantity Surveying, Business Administration, or a related discipline.
• Minimum 10 years of relevant supply chain, procurement, supplier development, or subcontract management experience, preferably in construction, engineering, data centres, advanced technology facilities, semiconductor, pharmaceutical, industrial, or other mission-critical environments.
• Demonstrated experience developing and governing approved vendor lists and conducting supplier qualification, market mapping, capacity assessment, and performance reviews.
• Practical understanding of construction packages, subcontracting, project sequencing, mobilisation, safety, quality, schedule, and commercial risk.
• Experience working with multidisciplinary project teams and engaging suppliers across multiple Malaysian locations.
• Experience using Ariba or an equivalent supplier management or procurement platform.
• Membership or certification with a recognised procurement, supply chain, or construction professional body is an advantage.
• Fluent written and spoken English. Bahasa Malaysia and other relevant regional languages are an advantage.

Supply Chain and Commercial

• Approved vendor listing governance and supplier master data
• Supplier discovery, market mapping, onboarding, qualification, segmentation, and relationship management
• Supplier and subcontractor performance scorecards, review meetings, improvement plans, and risk management

Construction and Data Centres

• General understanding of civil, structural, architectural, mechanical, electrical, controls, life safety, security, testing, commissioning, logistics, and temporary works packages
• Awareness of data centre project priorities, including programme certainty, technical compliance, quality, capacity, commissioning readiness, and supply resilience

Systems and Analysis

• Ariba or equivalent supplier management platform, enterprise resource planning systems, advanced Microsoft Excel, Power BI or comparable reporting tools
• Clear written reports, dashboards, presentations, supplier profiles, and management recommendations