Procurement Executive

Rhingle Sdn Bhd; Kuala Lumpur; Hybrid; MYR 60,000 - 110,000; Full time

Job summary

Rhingle Sdn Bhd in Kuala Lumpur is seeking a procurement professional to manage sourcing, vendor relationships, and end-to-end procurement activities to support project delivery and business growth.

You will compare quotations, drive cost savings, maintain supplier performance, and ensure compliance with ISO standards.

The role requires 2+ years in procurement, excellent negotiation skills, and strong documentation discipline; proficiency in Microsoft Office is expected.

Qualifications

• Diploma or degree in business, procurement, or supply chain.
• 2+ years in procurement, purchasing or vendor management.
• Experience in vendor onboarding, negotiations and contract management.
• Good understanding of procurement processes and compliance requirements.
• Proficient in Microsoft Office and procurement documentation.

Responsibilities

• Source, evaluate and negotiate with suppliers to balance cost, quality and service.
• Manage end-to-end procurement activities including requisitions and POs.
• Monitor supplier performance and contract compliance.
• Maintain procurement records, quotations and supporting documentation.
• Support cost-saving initiatives and budget tracking for management reviews.

Skills

Negotiation

Vendor management

Detail-oriented

Documentation

Cost-conscious

Stakeholder management

Education

Diploma or Degree in Business, Procurement, Supply Chain or related field

Tools

Microsoft Office

Job description

Manage sourcing, vendors, and procurement operations to optimise costs, ensure compliance, and support business growth.

• Source, evaluate and negotiate with suppliers, vendors and service providers to achieve the best balance of cost, quality and service.
• Obtain, analyse and compare quotations for projects and operational purchases.
• Conduct market benchmarking and identify cost-saving opportunities through supplier consolidation and strategic sourcing.
• Develop, onboard and maintain a pool of approved vendors across events, production, logistics, printing, merchandise, digital and corporate services.
• Monitor supplier performance, service quality, delivery timelines and contract compliance.

Procurement Operations

• Manage end-to-end procurement activities, including purchase requisitions, purchase orders and contract administration.
• Ensure timely procurement and delivery of goods and services to support project execution.
• Maintain procurement records, quotations, contracts and supporting documentation.

Compliance & ISO Management

• Ensure procurement processes comply with company policies, approval workflows and regulatory requirements.
• Support ISO documentation, vendor assessments, audit preparation and corrective action tracking.
• Maintain proper procurement controls, records retention and documentation standards.

Cost Control & Reporting

• Track supplier spending and procurement budgets.
• Prepare procurement reports, cost analyses and savings initiatives for management review.
• Support contract renewal planning and supplier risk assessments.

Requirements

• Diploma or Degree in Business, Procurement, Supply Chain or related field
• 2+ years of procurement, purchasing or vendor management experience
• Experience handling vendor onboarding, supplier negotiations and contract management
• Good understanding of procurement processes and compliance requirements
• Proficient in Microsoft Office (Excel etc) and procurement documentation

What We're Looking For

• Strong negotiation and stakeholder management skills
• Detail-oriented with strong documentation discipline
• Commercially minded and cost-conscious
• Able to work independently and manage multiple priorities
• Familiar with ISO 9001 processes and vendor audit practices (preferred)
• Experience in marketing agency, events or project-based environment is an advantage