Procurement / Buyer - Indirect Sourcing (Cantonese)

Career International FOS Pte Ltd; Subang Jaya; On-site; MYR 60,000 - 90,000; Full time

Job summary

Career International FOS Sdn Bhd is seeking a seasoned sourcing professional in Malaysia to manage extensions/renewals, create supplier strategy, and lead procurement reporting. You will collaborate with regional managers to align strategies and ensure timely pipeline progress, while refining SOPs and supplier engagement processes.

The role requires strong negotiation, data analytics and MS Office skills, with emphasis on delivering clear commercial and legal terms and robust supplier management

Qualifications

• Substantial work experience in a sourcing role, preferably with indirect services experience.
• Validated understanding of Sourcing & Procurement activities and build sophisticated business-related reports for day-to-day activity.
• Strong customer centric focus, relationship management with key partners, persuasive, negotiating, proactive and can-do demeanor a must.
• Knowledge of process, policies and procedures (WHAT, WHERE, WHERE, WHO, HOW) including the ‘WHY’ there are in place. Compliance to requirements.
• Differentiate between commercial and legal terms.
• Excellent verbal communication in English and Cantonese, the ability to read and interpret documents such as standard operating procedures, speaks efficient and informatively and respond to customers over the phone, email or by chat.
• Good command of MS Office Tools (i.e. Excel, PowerPoint).
• Good communication and analytical skills.
• Data analytics skills.

Responsibilities

• Handle extensions and renewals of vendor contracts.
• Work on statements of work/ Sub agreements/ call-offs wherever required.
• Will have to strategize and negotiate actively with suppliers and scout for better suppliers.
• Will participate periodically to reviews with regional commodity managers to ensure strategies are aligned and pipeline activity is proceeding.
• Carry out all reporting requirements accurately and within the specified time scales.
• Update / build SOP and process maps requirements.
• Standard etiquette when presenting – introductions, requesting vs demanding, communicate reasons/impacts for requests, connect with suppliers and partners what to expect, expressing thanks.
• Connect with the audience and end in mind, for example: what is important and relevant, how to engage contribution and collaboration, providing enough direction, anticipating questions and providing answers upfront.
• Develop appropriate Supplier Management tools and processes and guide the business through the execution and use of those guides.
• Ensure contracts are fully addressed and appropriate, in terms of the requirements and commercial terms. Reduce ambiguity in contracts.
• Make sure that the contracts are clear on what needs to be achieved – results/critical metrics/SLAs as well as processes to engage and pay. What should not be in a contract.
• Evaluate sourcing levers for all projects – supply market leverage, supply base restructuring, value added relationships, design/specification optimisation, total cost management, process effectiveness & compliance. This will need to be applied in conjunction with understanding cost base, supply markets and business needs/requirements.
• Work with Business to confirm risk assessment results matches the engagement and ensure appropriate supplier qualification procedures have been completed. Enable appropriate briefing to legal. Don’t award contracts until risk management activities have been completed.

Job description

Key Responsibilities

• Handle extensions and renewals of vendor contracts.
• Work on statements of work/ Sub agreements/ call-offs wherever required.
• Will have to strategize and negotiate actively with suppliers and scout for better suppliers.
• Will participate periodically to reviews with regional commodity managers to ensure strategies are aligned and pipeline activity is proceeding.
• Carry out all reporting requirements accurately and within the specified time scales.
• Update / build SOP and process maps requirements.
• Standard etiquette when presenting – introductions, requesting vs demanding, communicate reasons/impacts for requests, connect with suppliers and partners what to expect, expressing thanks.
• Connect with the audience and end in mind, for example: what is important and relevant, how to engage contribution and collaboration, providing enough direction, anticipating questions and providing answers upfront.
• Develop appropriate Supplier Management tools and processes and guide the business through the execution and use of those guides.
• Ensure contracts are fully addressed and appropriate, in terms of the requirements and commercial terms. Reduce ambiguity in contracts.
• Make sure that the contracts are clear on what needs to be achieved – results/critical metrics/SLAs as well as processes to engage and pay. What should not be in a contract.
• Evaluate sourcing levers for all projects – supply market leverage, supply base restructuring, value added relationships, design/specification optimisation, total cost management, process effectiveness & compliance. This will need to be applied in conjunction with understanding cost base, supply markets and business needs/requirements.
• Work with Business to confirm risk assessment results matches the engagement and ensure appropriate supplier qualification procedures have been completed. Enable appropriate briefing to legal. Don’t award contracts until risk management activities have been completed.

Requirements

• Substantial work experience in a sourcing role, preferably with indirect services experience.
• Validated understanding of Sourcing & Procurement activities and build sophisticated business-related reports for day-to-day activity.
• Strong customer centric focus, relationship management with key partners, persuasive, negotiating, proactive and can-do demeanor a must.
• Knowledge of process, policies and procedures (WHAT, WHERE, WHERE, WHO, HOW) including the ‘WHY’ there are in place. Compliance to requirements.
• Differentiate between commercial and legal terms.

Preferred qualifications

• Excellent verbal communication in English and Cantonese, the ability to read and interpret documents such as standard operating procedures, speaks efficient and informatively and respond to customers over the phone, email or by chat.
• Good command of MS Office Tools (i.e. Excel, PowerPoint).
• Good communication and analytical skills.
• Data analytics skills.

Career International FOS Sdn Bhd is an established regional search and recruitment services provider specializing in Info-Communication Technology (ICT), Hi-Tech, Manufacturing, Industrial Automation, Banking and Financial Services, Insurance, Accounting, Human Resources, Talent Acquisition, Business Support and Supply Chain industries.

Career International FOS Sdn Bhd is a Career International Company headquarter in Beijing. 93 Offices in Mainland China with overseas presence in Hong Kong, Singapore, Malaysia, India, US and UK as a global player. 1800+ veteran recruitment consultants. 18 Fields and industries covered, with a wide range of positions and functions.