Procurement Analyst, Supply Chain Operations, Malaysia

131 Cisco Systems (Malaysia) Sdn. Bhd.; Bayan Lepas; On-site; MYR 60,000 - 90,000; Full time

Job summary

131 Cisco Systems (Malaysia) Sdn. Bhd. in Penang seeks a Procurement Analyst to oversee the purchasing lifecycle and ensure efficient, compliant processes. You will partner with Finance and internal requesters, managing PR/PO initiation, accruals, and invoice reconciliation to support timely payment and accurate financial reporting.

The role emphasizes meticulous data handling, problem-solving with vendors, and driving process improvements within a fast-paced environment.

Qualifications

• Experience with ERP systems (e.g., Oracle Cloud CBM) and data tracking.
• Ability to analyze data to identify inconsistencies and ensure accuracy.
• Strong communication skills to coordinate with requesters, vendors, and Finance.

Responsibilities

• Manage end-to-end PR/PO process ensuring requests start within 48 hours.
• Coordinate monthly accruals and ensure POs are properly categorized.
• Review invoices for matching PO data, pricing and quantity before payment.
• Identify root causes of invoicing issues and work with AP and suppliers to resolve them.
• Monitor open POs and resolve aging issues to keep system data clean.
• Assist in automating reporting flows and streamline manual tasks.

Skills

ERP systems

Data analysis

Stakeholder communication

Attention to detail

Problem solving

Tools

Oracle Cloud CBM

Job description

Location: Penang, Malaysia Role Overview We are looking for a detail-oriented and proactive Procurement Analyst to join our Supply Chain Operations team. In this role, you will be the backbone of our purchasing lifecycle, ensuring that our procurement processes are efficient, compliant, and accurate. You will act as a key partner to our Finance team and internal requesters, managing everything from Purchase Request (PR) issuance to invoice reconciliation. If you enjoy solving operational puzzles, possess an eagle eye for detail, and are eager to drive process improvements in a fast-paced environment, this role is for you.

Key Roles & Responsibilities

• Procurement Lifecycle Management: Manage the end-to-end PR/PO process, ensuring requests are initiated within a 48-hour window. Verify charge codes, account types (Capex/NMA/Standard), and ensure alignment with departmental budgets.
• Financial Compliance & Accruals: Coordinate monthly financial accruals in our systems (e.g., FinABC). Ensure all POs are correctly categorized and that financial commitments are accurately reflected before period-end deadlines.
• Invoice Governance: Timely invoice approvals, ensuring strict matching between PO data, unit pricing, and quantity with input from requestors. Conduct thorough reviews to ensure payment is only made for services or goods successfully received.
• Discrepancy Resolution: Take ownership of identifying the root cause of invoicing issues. Work closely with Accounts Payable, internal stakeholders, and external suppliers to resolve discrepancies and prevent payment delays.
• PO Maintenance: Proactively monitor the health of open Purchase Orders, managing revisions, re-openings, and closures to ensure system data remains clean and actionable. Resolve aging PO issues.
• Operational Support & Automation: Assist in managing automated reporting flows (e.g., Open PO reports) and look for opportunities to streamline manual tasks using existing system capabilities.

Required Skill Set

• System Proficiency: Hands‑on experience with ERP systems (e.g., Oracle Cloud CBM, or similar procurement platforms) is highly desirable.
• Analytical Rigor: Ability to deep-dive into data to identify inconsistencies. You must be comfortable working with trackers and spreadsheets to manage high‑volume billing and project updates.
• Communication & Collaboration: Excellent interpersonal skills to navigate queries from various stakeholders—from technical requesters to external vendor contacts. You must be able to escalare issues effectively and provide clear, timely updates.
• Attention to Detail: A high degree of accuracy is non‑negotiable. You will be expected to cross‑reference multiple data points to ensure financial and process integrity.
• Resilience & Problem‑Solving: Ability to navigate complex processes and "get to the root" of system or billing issues rather than providing temporary fixes.

Key Performance Indicators (KPIs)

• Operational Throughput: Consistency in meeting PR initiation and PO issuance cycle time.
• Financial Accuracy: Accuracy rate of monthly accrual entries and invoice matching to prevent overpayment or booking errors.
• Resolution Efficiency: Effectiveness in resolving invoice discrepancies and minimizing the number of outstanding or "aged" open POs.
• Process Compliance: Adherence to internal procurement policies and correct use of system GL accounts and line categories.
• Stakeholder Satisfaction: Timeliness and quality of support provided to internal requesters and Finance analysts regarding PO status and system queries.

Why Cisco?

At Cisco, we’re revolutionizing how data and infrastructure connect and protect organizations in the AI era – and beyond. We’ve been innovating fearlessly for 40 years to create solutions that power how humans and technology work together across the physical and digital worlds. These solutions provide customers with unparalleled security, visibility, and insights across the entire digital footprint. Fueled by the depth and breadth of our technology, we experiment and create meaningful solutions. Add to that our worldwide network of doers and experts, and you’ll see that the opportunities to grow and build are limitless. We work as a team, collaborating with empathy to make really big things happen on a global scale. Because our solutions are everywhere, our impact is everywhere. We are Cisco, and our power starts with you. Cisconians power the future. We make impact as a team, innovating fast and fearlessly to create meaningful solutions on a large scale. The depth and breadth of our technology doesn't just benefit our customers – it also means limitless opportunities for us to experiment and learn. We understand the power each of our unique backgrounds bring when we work together. Because of that, we have a global network of thinkers, doers, experts, and curious creators who help one another do their life’s best work.