Procure-to-Pay Associate (AP)

AVEVA; Kuala Lumpur; Hybrid; MYR 56,000 - 78,000; Full time

Job summary

AVEVA in Kuala Lumpur is seeking a Procure-to-Pay Associate to support the Shared Services team. You will handle day-to-day Accounts Payable tasks, process PO and non-PO invoices, perform VAT controls, and support month-end close.

This role requires experience in accounts payable, proficiency with MS Office and Oracle, and fluency in English and Japanese. You will work in a hybrid setup with a focus on accuracy, controls, and timely supplier payments.

Qualifications

• Experience in accounts payable environment.
• Good understanding of finance systems and MS Office.
• Proficiency in English and Japanese, written and spoken.
• Able to work in a time-pressured environment and meet deadlines.

Responsibilities

• Process PO and non-PO invoices with accurate coding and approvals.
• Handle AP data, VAT controls, and month-end close activities.
• Perform creditor reconciliations and respond to AP/E presents queries.
• Support in training and development of staff and adherence to SOPs.

Skills

Accounts payable experience

English & Japanese proficiency

Integrity and ethical standards

Time management under pressure

Education

Accounting or Business Administration qualifications

Certificate/Diploma level education

Tools

Excel

Word

PowerPoint

Oracle

Job description

AVEVA is a global leader in industrial software. Our cutting-edge solutions are used by thousands of enterprises to deliver the essentials of life – such as energy, infrastructure, chemicals and minerals – safely, efficiently and more sustainably.

We’re the first software business in the world to have our sustainability targets validated by the SBTi, and we’ve been recognized for the transparency and ambition of our commitment to diversity, equity, and inclusion. We’ve also recently been named as one of the world’s most innovative companies.

If you’re a curious and collaborative person who wants to make a big impact through technology, then we want to hear from you! Find out more at AVEVA Careers.

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Job Title

Procure-to-Pay Associate (AP)

Location

Kuala Lumpur

Employment Type

Full-time, regular, hybrid work arrangement

The job

As a member of Shared Services, you will be part of a team responsible for performing day to day tasks within the Procure to Pay function - Accounts Payable and expenses as well as Month End Closing process and other specific accounting activities.

Key responsibilities

• Process PO related invoices and credit notes ensuring accurate coding & approval for payment.
• Process non-PO related invoices to ensure accurate coding and approval for payment.
• Process and analyse financial data related to Accounts Payable, ensuring that all AP & VAT controls are performed.
• Review & validate all manual payment requests.
• Perform creditor reconciliations.
• Process Travel and expense claims including perform compliance and audit reporting
• Investigate and resolve AP and T&E queries
• Actively contribute to achieve/exceed AP performance targets
• Perform month end activities such as preparation of accruals and reports
• Contribute to the management of AP’s relationship with key stakeholders
• Assist in the training and development of other staff.
• Adhere to process and account Standard Operating Procedures (SOPs)
• Make recommendations for how to improve processes and procedures. Minimise the need to handle exceptions
• Undertake SSC activities in relation to other Regions and or other Operational areas including I2C and R2R to support the SSC achievement of business deadlines

Essential requirements

• Experience within an accounts payable environment
• Good understanding of finance systems
• Computer literacy, knowledgeable in Microsoft Office Tools such as Excel, Word, Power point
• Proficiency in both English and Japanese, with strong written and verbal communication skills in both languages
• Strong sense of integrity always does the right thing and encourages others to behave in the same way.
• Ability to perform in a time-pressured environment to meet deadlines

Desired skills

• Highly energetic and self-motivated; ability to work as an individual or as a Team Member

Technical / professional qualifications

• Accounting or Business Administrations qualifications
• Strong MS Office, Excel and Oracle knowledge as well as experience in the Business and Accounting systems used in the function
• Educated to Certificate/Diploma level.

Key Stakeholders

• Procure to Pay Regional Process Owner
• Regional finance team
• Vendors
• Business requisitioners

Finance at AVEVA

Our team of almost 500 Finance professionals are central to AVEVA’s £1bn+ business. We cover everything from procurement and FP&A to sales forecasting and internal risk management, and we’re playing a leading role in our company’s transition to a subscription-based business model.

AVEVA is laying the groundwork for serious, sustainable growth, meaning there’s a lot for the team to do – and a lot of interesting opportunities. We’ve got a skilled and well-staffed team, strong leadership with a clear vision, and a big role to play in the business’s transformation: it’s a great time to be joining us!

You’ll also be joining an award-winning workplace. AVEVA is Great Place to Work Certified in multiple countries, reflecting the culture our people create every day. Explore our awards and recognition.

Find out more: https://www.aveva.com/en/about/careers/

Background checks

AVEVA requires all successful applicants to undergo and pass a comprehensive background check before they start employment. Background checks will be conducted in accordance with local laws and may, subject to those laws, include proof of educational attainment, employment history verification, proof of work authorization, criminal records, identity verification, credit check. Certain positions dealing with sensitive and/or third party personal data may involve additional background check criteria.

Equal Opportunity Employer

AVEVA is an Equal Opportunity Employer. We are committed to being an exemplary employer with an inclusive culture, developing a workplace environment where all our employees are treated with dignity and respect. We value diversity and the expertise that people from different backgrounds bring to our business.

Come and join AVEVA to create the transformative technology that enables our customers to engineer a better world.