Procure-to-Pay Associate (AP)

AVEVA Denmark; Kuala Lumpur; Hybrid; MYR 60,000 - 100,000; Full time

Job summary

AVEVA Kuala Lumpur seeks a Procure-to-Pay Associate to join the hybrid finance team, handling AP invoices, payment approvals, and vendor communications. The role focuses on accuracy, timely processing, and collaboration with regional stakeholders in a fast-paced environment.

You will process PO and non-PO invoices, perform reconciliations, and contribute to month-end closings, ensuring VAT controls and compliance. Strong English and Japanese communication are essential.

Qualifications

• Experience in accounts payable processes and controls.
• Proficiency with MS Office and Oracle-based systems.
• Bilingual English and Japanese communications.

Responsibilities

• Process PO-related invoices and credit notes for payment.
• Process non-PO invoices with accurate coding and approvals.
• Perform creditor reconciliations and month-end activities.
• Analyse AP data and ensure VAT controls are followed.
• Assist in training staff and SSC activities.

Skills

Accounts payable

Excel

English

Japanese

Time management

Education

Accounting or Business Administration

Tools

Oracle

Finance systems

Job description

AVEVA is a global leader in industrial software. Our cutting‑edge solutions are used by thousands of enterprises to deliver the essentials of life – such as energy, infrastructure, chemicals and minerals – safely, efficiently and more sustainably. We’re the first software business in the world to have our sustainability targets validated by the SBTi, and we’ve been recognized for the transparency and ambition of our commitment to diversity, equity, and inclusion. We’ve also recently been named as one of the world’s most innovative companies. If you’re a curious and collaborative person who wants to make a big impact through technology, then we want to hear from you!

Job Title: Procure-to-Pay Associate (AP) Location: Kuala Lumpur Employment Type: Full-time, regular, hybrid work arrangement

Key responsibilities

• Process PO related invoices and credit notes ensuring accurate coding & approval for payment.
• Process non-PO related invoices to ensure accurate coding and approval for payment.
• Process and analyse financial data related to Accounts Payable, ensuring that all AP & VAT controls are performed.
• Review & validate all manual payment requests.
• Perform creditor reconciliations.
• Process Travel and expense claims including perform compliance and audit reporting.
• Investigate and resolve AP and T&E queries.
• Actively contribute to achieve/exceed AP performance targets.
• Perform month end activities such as preparation of accruals and reports.
• Contribute to the management of AP’s relationship with key stakeholders.
• Assist in the training and development of other staff.
• Adhere to process and account Standard Operating Procedures (SOPs).
• Make recommendations for how to improve processes and procedures.
• Minimise the need to handle exceptions.
• Undertake SSC activities in relation to other Regions and or other Operational areas including I2C and R2R to support the SSC achievement of business deadlines.

Essential requirements

• Experience within an accounts payable environment
• Good understanding of finance systems
• Computer literacy, knowledgeable in Microsoft Office Tools such as Excel, Word, Power point
• Proficiency in both English and Japanese, with strong written and verbal communication skills in both languages
• Strong sense of integrity always does the right thing and encourages others to behave in the same way.
• Ability to perform in a time-pressured environment to meet deadlines

Desired skills

• Highly energetic and self-motivated; ability to work as an individual or as a Team Member
• Technical / professional qualifications: Accounting or Business Administrations qualifications
• Strong MS Office, Excel and Oracle knowledge as well as experience in the Business and Accounting systems used in the function
• Educated to Certificate/Diploma level.

Key Stakeholders

• Procure to Pay Regional Process Owner
• Regional finance team
• Vendors
• Business requisitioners
• Finance at AVEVA

Our team of almost 500 Finance professionals are central to AVEVA’s £1bn+ business. We cover everything from procurement and FP&A to sales forecasting and internal risk management, and we’re playing a leading role in our company’s transition to a subscription-based business model. AVEVA is laying the groundwork for serious, sustainable growth, meaning there’s a lot for the team to do – and a lot of interesting opportunities. We’ve got a skilled and well-staffed team, strong leadership with a clear vision, and a big role to play in the business’s transformation: it’s a great time to be joining us! You’ll also be joining an award-winning workplace. AVEVA is Great Place to Work Certified in multiple countries, reflecting the culture our people create every day. Explore our awards and recognition.

AVEVA requires all successful applicants to undergo and pass a comprehensive background check before they start employment. Background checks will be conducted in accordance with local laws and may, subject to those laws, include proof of educational attainment, employment history verification, proof of work authorization, criminal records, identity verification, credit check. Certain positions dealing with sensitive and/or third party personal data may involve additional background check criteria.

AVEVA is an Equal Opportunity Employer. We are committed to being an exemplary employer with an inclusive culture, developing a workplace environment where all our employees are treated with dignity and respect. We value diversity and the expertise that people from different backgrounds bring to our business. Come and join AVEVA to create the transformative technology that enables our customers to engineer a better world.

Empowering you with pioneering tech AVEVA is a global leader in industrial software. Our cutting-edge solutions are used by thousands of enterprises to deliver the essentials of life – such as energy, infrastructure, chemicals and minerals – safely, efficiently and more sustainably. We’re the first software business in the world to have our sustainability targets validated by the SBTi, and we’ve been recognized for the transparency and ambition of our commitment to diversity, equity, and inclusion. We’ve also recently been named as one of the world’s most innovative companies. If you’re a curious and collaborative person who wants to make a big impact through technology, then we want to hear from you!