Plant Admin & Vendor Coordinator (FTC 6 Months)

Matthey; Nilai; On-site; MYR 39,000 - 61,000; Full time

Benefits offered by this job

EPF Employer contribution 15%

Life Insurance & Medical Coverage

Job summary

Johnson Matthey Plc is seeking a Plant Admin Coordinator (FTC 6 months) to perform executive administrative services supporting senior leadership in a large facility. The role involves handling highly confidential information, front-office duties, vendor relations, catering oversight, and cabinet/budget administration, with a focus on compliance and efficiency.

The position reports to an executive leadership function and requires strong MS Office skills, IT literacy, and experience in

Qualifications

• Diploma/Certificate in any field.
• Experience handling administration duties including preparation of documents/letters.
• Experience handling administration vendors and knowledge of Service Agreements.
• Basic IT knowledge.
• Excellent MS Office skills (Word, Excel, Forms, PowerPoint).

Responsibilities

• Handle administrative functions, including front office management support.
• Maintain and update documentation related to administrative vendors, ensuring accuracy and timeliness.
• Assist in preparation and management of the administrative budget, including data, tracking expenditures, and supporting budget reporting.
• Manage relationships with local vendors for services such as catering, stationery, cleaning, gardening, waste management, laundry, printers and photocopiers, courier services, travel arrangements, pantry supplies, coffee machines, hygiene products, mobile phones, and vending machines.
• Oversee catering management, including menu choices, weekly quantity updates, and ad-hoc catering for training sessions and events.
• Draft, manage, and monitor service agreements with vendors and service providers.
• Issue locker keys, label lockers, and brief new joiners on locker room policies.
• Manage uniform stock, including ordering and distribution.
• Coordinate with plant visitor hosts on food and beverage needs for visitors.
• Verify passports for visitors and contractors entering the plant.
• Ensure cleanliness and neatness in plant surroundings, cafeteria, and other public areas in collaboration with Engineering Maintenance.
• Assist as needed even if only partially matching skills.

Skills

Administration duties

Vendor management

Basic IT knowledge

MS Office expertise

Education

Diploma / Certificate in any field

Tools

MS Office Suite

Job description

Johnson Matthey Plc is seeking a Plant Admin Coordinator (FTC 6 months) to perform executive administrative services supporting senior leadership in a large facility. The role involves handling highly confidential information, front-office duties, vendor relations, catering oversight, and cabinet/budget administration, with a focus on compliance and efficiency.

The position reports to an executive leadership function and requires strong MS Office skills, IT literacy, and experience in