Plant Admin Coordinator

Matthey; Nilai; On-site; MYR 39,000 - 61,000; Full time

Benefits offered by this job

EPF Employer contribution 15%

Life Insurance & Medical Coverage

Job summary

Johnson Matthey Plc is seeking a Plant Admin Coordinator (FTC 6 months) to perform executive administrative services supporting senior leadership in a large facility. The role involves handling highly confidential information, front-office duties, vendor relations, catering oversight, and cabinet/budget administration, with a focus on compliance and efficiency.

The position reports to an executive leadership function and requires strong MS Office skills, IT literacy, and experience in

Qualifications

• Diploma/Certificate in any field.
• Experience handling administration duties including preparation of documents/letters.
• Experience handling administration vendors and knowledge of Service Agreements.
• Basic IT knowledge.
• Excellent MS Office skills (Word, Excel, Forms, PowerPoint).

Responsibilities

• Handle administrative functions, including front office management support.
• Maintain and update documentation related to administrative vendors, ensuring accuracy and timeliness.
• Assist in preparation and management of the administrative budget, including data, tracking expenditures, and supporting budget reporting.
• Manage relationships with local vendors for services such as catering, stationery, cleaning, gardening, waste management, laundry, printers and photocopiers, courier services, travel arrangements, pantry supplies, coffee machines, hygiene products, mobile phones, and vending machines.
• Oversee catering management, including menu choices, weekly quantity updates, and ad-hoc catering for training sessions and events.
• Draft, manage, and monitor service agreements with vendors and service providers.
• Issue locker keys, label lockers, and brief new joiners on locker room policies.
• Manage uniform stock, including ordering and distribution.
• Coordinate with plant visitor hosts on food and beverage needs for visitors.
• Verify passports for visitors and contractors entering the plant.
• Ensure cleanliness and neatness in plant surroundings, cafeteria, and other public areas in collaboration with Engineering Maintenance.
• Assist as needed even if only partially matching skills.

Skills

Administration duties

Vendor management

Basic IT knowledge

MS Office expertise

Education

Diploma / Certificate in any field

Tools

MS Office Suite

Job description

Job Title: Plant Admin Coordinator (FTC 6months)

Performs complete executive administrative services in support of senior leadership in a medium to large-size facility. This position handles highly confidential information and files. This position typically reports to an executive leadership position responsible for a major function such as finance, manufacturing, commercial, and/or general management of a business unit or division. Works through differing situations requiring the identification of issues within administrative duties, the application of judgement, and the selection of solutions with known choices.

The role:

• Handle administrative functions, including front office management support.
• Maintain and update documentation related to administrative vendors, ensuring accuracy and timeliness.
• Assist in the preparation and management of the administrative budget, including providing necessary data, tracking expenditures, and supporting budget-related reporting and forecasting.
• Manage relationships with local vendors for services such as catering, stationery, cleaning (general, industrial, carpet), gardening, waste management, laundry, bread, printers and photocopiers, courier services, local hotels, taxis/transportation, travel arrangements, pantry supplies, coffee machines, hygiene and sanitary products, mobile phones, and vending machines.
• Oversee catering management, including menu choices, weekly updates on required quantities, and handling ad-hoc catering requests for training sessions and events.
• Draft, manage, and monitor service agreements with vendors and service providers.
• Issue locker keys, label lockers in the changing room, and brief new joiners on locker room policies and etiquette.
• Manage uniform stock, including ordering and distribution.
• Coordinate with the plant visitor’s host on food and beverage needs for the visitors.
• Verify passports for visitors and contractors upon each entry to the plant.
• Ensure cleanliness and neatness in plant surroundings, cafeteria, and other public areas, working with Engineering Maintenance to oversee office and shop floor cleaning activities.
• Even if you only match some of the skills, we’d love to hear from you to discuss further!

Key skills that will help you succeed in this role:

• Diploma/Certificate in any field
• Experience in handling administration duties including preparation of documents/letters
• Experience in handling administration vendors and understanding and knowledge of Service Agreement
• Basic IT Knowledge
• Excellent in MS Office (Word, Excel, Microsoft forms & PowerPoint)

What we offer:

We make sure salaries are fair, competitive and aligned to individual roles, experience and responsibilities. We are also supportive of hybrid and flexible working and where applicable, offer life, medical and other benefits that support our employees’ financial and physical wellbeing, such as:

• EPF Employer contribution of 15%
• Life Insurance, Medical Coverage for Employee

We make sure salaries are fair, competitive and aligned to individual roles, experience and responsibilities. We are also supportive of hybrid and flexible working and where applicable, offer life, medical and other benefits that support our employees’ financial and physical wellbeing, such as:

Closing date for applications:

This job advertisement will be posted for a minimum of 2 weeks, early application is advised.

For any queries or accessibility requirements, please contact [e-mail]. We will work with you to make suitable adjustments at any stage of the recruitment process. All conversations are confidential, and your feedback is welcome to help us provide an accessible and positive recruitment experience.

For more information about how your personal data is used please view our privacy notice: Johnson Matthey Privacy Notice. By applying for this role and creating an account you are agreeing to the notice.

Johnson Matthey Plc is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, marriage or civil partnership, pregnancy or maternity, religion or belief.