Planning & Procurement Executive

FILPAL; Bayan Lepas; On-site; MYR 60,000 - 100,000; Full time

Job summary

FILPAL in Malaysia's Bayan Lepas is seeking a Planning & Procurement Executive to oversee end-to-end supply chain planning and procurement. You will develop production schedules, manage material requirements, and ensure on-time customer delivery while controlling costs and reducing shortages.

This role interacts with cross-functional teams, suppliers, and the ERP/MRP system to maintain accurate inventory, lead times, and supplier performance, supporting overall supply chain efficiency and

Qualifications

• Bachelor’s degree in a relevant field (or equivalent practical experience).
• 3–5 years of experience in material/production planning and procurement within a manufacturing environment.
• Strong understanding of production scheduling, capacity planning, inventory management, and procurement processes.

Responsibilities

• Develop, maintain, and adjust master production schedules and detailed production plans based on orders, demand forecasts, capacity, material availability and lead times.
• Translate forecasts and orders into executable manufacturing plans and work orders.
• Monitor raw materials, WIP and finished goods inventory; maintain optimal stock levels to support production while minimizing costs.
• Identify bottlenecks, shortages or capacity constraints and develop recovery or contingency plans.
• Plan and procure raw materials, components, packaging, consumables, and indirect materials/services.
• Raise, issue, expedite and manage purchase orders from requisition to delivery and goods receipt.
• Monitor pricing, terms, lead times and contracts with suppliers; negotiate favorable terms.
• Source and evaluate new suppliers when needed; develop alternative sources to mitigate risk.
• Monitor supplier performance and drive corrective actions; maintain strong supplier relationships.

Skills

Production scheduling

Capacity planning

Inventory management

Procurement processes

Mandarin (preferred)

Multiple priorities

Analytical problem-solving

Communication & negotiation

MS Excel

Education

Bachelor’s Degree in Supply Chain Management

Tools

ERP/MRP systems

Job description

The Planning & Procurement Executive is responsible for managing end-to-end supply chain planning & procurement activities across the company and its group of companies and affiliated entities (the “Group”).

This incumbent is responsible for developing and optimizing production schedules, managing material requirements, and executing procurement activities to ensure smooth manufacturing operations and on‑time customer delivery. This position ensures sufficient production capacity with accurate inventory levels and managing supplier performance while optimizing costs, minimizing shortages or excess stock & supporting overall supply chain efficiency. The role works closely with cross functional departments and suppliers.

KEY RESPONSIBILITIES

• Develop, maintain, and adjust master production schedules and detailed production plans based on customer orders, demand forecasts, capacity, material availability, and lead times.
• Translate sales forecasts and orders into executable manufacturing plans and work orders.
• Monitor inventory levels of raw materials, WIP & FG; maintaining optimal stock levels (including safety stock and reorder points) to support production while minimizing excess, obsolescence, and carrying costs.
• Identify bottlenecks, material shortages or capacity constraints and develop recovery or contingency plans.
• Plan and procure raw materials, components, packaging, consumables, and indirect materials / services.
• Raise, issue, expedite & manage purchase orders from requisition through delivery and goods receipt.
• BOM Cost Management with TCO framework, ensuring competitive term & conditions from the suppliers.
• Monitor & negotiate pricing, terms, lead times & contracts.
• Source & evaluate new suppliers (when needed)
• Develop alternative sources to mitigate supply chain risk.
• Monitor supplier performance & drive corrective actions.
• Maintain strong supplier relationships and resolve issues related to schedules, invoice discrepancies & quality non-conformances.
• Ensure accurate ERP/MRP parameters, BOMs, item master data, and planning parameters.
• Coordinate material flow with warehouse, logistics & production teams.
• Provide regular supply chain status updates to Management.

QUALIFICATIONS

Bachelor’s Degree in Supply Chain Management, Business Administration, International Business, Logistics or related field (or equivalent practical experiences).

EXPERIENCE

3 - 5 years of experience in material / production planning & procurement within a manufacturing environment.

SKILLSETS

• Strong understanding of production scheduling, capacity planning, inventory management principles & procurement processes.
• Ability to speak Mandarin is preferred.
• Proven ability to manage multiple priorities in a fast-paced, changing environment.
• Excellent analytical, problem-solving & organizational skills with high attention to details.
• Effective communication & negotiation skills, with the ability to communicate professionally across all functions, Management & suppliers.
• Strong Microsoft Excel skills.