Personal Assistant to MD

Colt Engineering; Seberang Perai; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading engineering company in Penang is seeking an Administrative Support professional to manage the MD's calendar, handle communications, and coordinate travel arrangements. The ideal candidate will demonstrate strong organizational skills and discretion while supporting corporate events and managing sensitive information.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent communication skills, both verbal and written.
• Ability to manage multiple tasks and priorities.

Responsibilities

• Manage the MD's calendar and travel arrangements.
• Handle correspondence and prioritize communications.
• Coordinate corporate events and meetings.

Job description

Administrative Support

• Manage the MD’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Act as the first point of contact, handling correspondence and phone calls.
• Organize and prepare documents, presentations, and reports for meetings.
• Attend meetings alongside the MD, take minutes, and follow up on action points.
• Oversee the MD's office, ensuring it runs smoothly and is well-organized

Communication Management

• Draft, and manage communications on behalf of the MD.
• Liaise with internal teams, external stakeholders, and clients to coordinate meetings and communications.
• Prioritize emails, calls, and other communications to ensure timely responses.
• Manage and update the company profile, website, and other public-facing communication channels

Travel Coordination

• Plan and coordinate complex domestic and international travel arrangements, including accommodation, transportation, and itineraries.
• Ensure travel plans are aligned with business objectives and anticipate any potential travel issues.

Project Management

• Support the MD in overseeing special projects and strategic initiatives.
• Monitor project claim and progress, track deadlines, and follow up on deliverables to ensure timely execution (Northern project)
• Key Managers KPI

Event Planning

• Organize and coordinate corporate events, meetings, and conferences.
• Manage logistics such as venue booking, catering, and attendee management.

Confidentiality And Discretion

• Handle sensitive information with utmost confidentiality and professionalism.
• Protect the MD's privacy and ensure a high level of discretion in all matters.

Interested candidates please submit your application through Jobstore