Personal Assistant

Arnet Sdn Bhd; Kuala Lumpur; On-site; MYR 48,000 - 80,000; Full time

Job summary

Jora Malaysia is seeking a Personal Assistant to provide direct day-to-day support to the Senior Management, scheduling appointments, coordinating meetings, and managing business engagements with discretion and professionalism.

The role requires a Diploma or Bachelor’s degree and 3–5 years of related experience; you will prepare agendas and materials, assist with reports, travel planning, and translate Mandarin‑English communications when needed.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Management, Communications, Finance, HR or a related field.
• Minimum 3–5 years of experience as a Personal Assistant, Executive Assistant, Management Assistant, Business Assistant or similar role.
• Experience supporting CEOs, Directors, or senior management is preferred.
• Ability to communicate with Mandarin-speaking management and stakeholders.

Responsibilities

• Provide direct day-to-day support to the Senior Management.
• Manage and coordinate appointments, meetings, schedules and business engagements.
• Prepare meeting agendas, briefing materials, presentations and follow-up lists.
• Remind and push relevant parties for updates, approvals and deliverables.
• Translate or interpret business-related communication between Mandarin and English when necessary.
• Coordinate travel arrangements and itineraries; maintain confidential documents.

Skills

Communication

Scheduling & calendar management

Stakeholder management

Travel arrangements

Mandarin communication

Education

Diploma or Bachelor’s degree in Business/Management/Finance/HR

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Provide direct day-to-day support to the Senior Management.

Manage and coordinate appointments, meetings, schedules and business engagements.

Prepare meeting agendas, briefing materials, presentations and follow-up lists.

Remind and push relevant parties for updates, approvals and deliverables.

Maintain confidentiality when handling sensitive business and management information.

2. Business Follow-Up & Execution

• Escalate issues to management when action is delayed or business risks arise.
• Maintain an effective task tracker and provide regular status updates.

3. Business Sense & Commercial Support

• Understand the company's business operations, priorities and commercial objectives.
• Conduct basic research and gather information to support management decision-making.
• Support management in preparing business plans, reports and presentations.

4. Communication & Stakeholder Management

• Serve as an effective communication bridge between management and internal departments.
• Communicate professionally with clients, suppliers, consultants, government agencies and business partners.
• Translate or interpret business-related communication between Mandarin and English when necessary.

5. Meeting & Action Management

• Coordinate management meetings and ensure relevant materials are prepared in advance.
• Follow up with responsible persons before deadlines.
• Provide management with concise updates on completed, pending and overdue matters.

6. Administrative Support

• Manage confidential documents and correspondence.
• Coordinate travel arrangements, business appointments and itineraries when required.
• Perform other duties reasonably assigned by the Senior Management.

REQUIREMENTS

• Diploma or Bachelor's Degree in Business Administration, Management, Communications, Finance, HR or a related field.
• Minimum 3-5 years of experience as a Personal Assistant, Executive Assistant, Management Assistant, Business Assistant or similar role.
• Candidates with experience supporting CEOs, Directors, business owners or senior management are preferred.
• Experience in project coordination, business operations or commercial support will be an advantage.
• Able to communicate with Mandarin-speaking management and business stakeholders.