Personal Assistant – Fresh Grad Entry

Lee's Frozen Food Sdn Bhd; Kuala Lumpur; On-site; MYR 45,000 - 78,000; Full time

Job summary

Lee's Frozen Food Sdn Bhd in Kuala Lumpur invites applications for a Personal Assistant to the Directors. You will support our leadership with confidential administrative and research tasks, organize schedules, coordinate travel, and prepare meeting minutes.

The role requires strong Mandarin and English communication, excellent Excel skills, and the ability to work independently in a fast-growing environment.

Qualifications

• Professional Mandarin proficiency (spoken and written) is required.
• Fresh graduates are encouraged to apply; no prior work experience is required.
• Graduating interns are welcome, with potential for long-term employment upon successful completion.
• Strong proficiency in Microsoft Excel and advanced data handling is expected.

Responsibilities

• Attend to secretarial and personal administrative and research support duties confidentially.
• Prepare minutes of meetings and other secretarial tasks including quotation comparison and market studies.
• Monitor deliverables and ensure timely updates to Directors.
• Coordinate and schedule appointments and meetings; organize Director's travel plans and itineraries.
• Perform ad-hoc tasks and assignments for the Director as required.

Skills

Mandarin proficiency

Excel

English communication

Independent work

Travel willingness

Tools

Microsoft Excel

Job description

Imagine what you could do here at Lee's Frozen Food, where fresh ideas rise into extraordinary products that champion food equality for every Malaysian. Lee's was born in 1962 when a couple welcomed their communities to their Kuala Lumpur shop, and has since grown to welcome over millions of customers in multiple countries in South East Asia. Every day, our leeders (don't just manage daily operations) – they create a kind of wonder that transform how communities access affordable to good food at great price. Join Lee's, and help us leave the world tastier and more equitable than we found it.

The Difference You Will Make as a Personal Assistant: you'll support our mission of food equality by providing exceptional administrative and research support to our Directors. Your organizational prowess, attention to detail, and ability to handle confidential tasks will empower our leadership to focus on transforming communities through accessible, high-quality food.

Mission Food Equality requirements

Putting customer first by thinking and acting as a customer and working backwards to create the best customer experience

Ability to work under conditions of uncertainty in a fast growth, sometimes ever changing and complex environment and comfortable acting with minimal planning, direction, and supervision.

Seasoned and strategic multitasker, with a hands-on approach and outside-the-box mentality.

Fast executor and learner, with strong commitments focus on deriving results

Job Responsibilities:

Attend to all secretarial and personal administrative and research support duties in a confidential manner.

Prepare minutes of meetings and other secretarial tasks, including quotation comparison, market research, market studies, and consolidation of work.

Monitor deliverables and ensure all HODs provide timely updates to the Directors.

Coordinate and schedule appointments and meetings.

Organise the Director's travel plans and itinerary, including necessary bookings.

Perform comparable duties consistent with the position level as required by the Director, including responding positively to \"call-in\" work and working additional hours when needed.

Supervise and verify the Driver's overtime and prepare and submit claims for the Director.

Undertake ad-hoc tasks and assignments given by the Director.

Job Requirements:

Professional Mandarin proficiency (spoken and written) is required — candidates must be able to communicate fluently with Mandarin-speaking clients and stakeholders. Proficiency will be assessed during the interview process; applicants should be prepared to demonstrate this in both spoken and written form.

Fresh graduates are encouraged to apply; no prior work experience is required.

Graduating interns are welcome, with potential for long-term employment upon successful completion.

Strong proficiency in Microsoft Excel.

Assertive personality with good English communication skills (both verbal and written).

Professional presence and well-groomed appearance, suitable for representing the Director in high-level meetings.

High emotional intelligence (EQ) with strong active listening skills.

Ability to work independently with confidence while maintaining attention to detail.

Flexible and committed, with a willingness to work extended hours when required.

Willing to travel extensively as part of the role.

Must attach a recent professional photo with the application.

Note: This role demands a high level of commitment, attention to detail, and the ability to handle sensitive and confidential information.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How would you rate your Mandarin language skills?
• How much notice are you required to give your current employer?
• How many years' experience do you have as a Personal Assistant to the Director?

Millions of people depend on us every day for their affordable food.

Lee's is a global leader in selling, marketing, and distributing food and non-food products to restaurants, healthcare, educational facilities, hospitality businesses, and more. With a vast network, Lee's operates across Southeast Asia and internationally, providing its customers with a wide range of products and services. The company focuses on delivering quality products, innovative solutions, and excellent customer service to support the success of its clients in the food service industry.

Join us in our mission of food equality, where we strive to ensure every person has access to quality products at affordable prices

Millions of people depend on us every day for their affordable food.

Lee's is a global leader in selling, marketing, and distributing food and non-food products to restaurants, healthcare, educational facilities, hospitality businesses, and more. With a vast network, Lee's operates across Southeast Asia and internationally, providing its customers with a wide range of products and services. The company focuses on delivering quality products, innovative solutions, and excellent customer service to support the success of its clients in the food service industry.

Join us in our mission of food equality, where we strive to ensure every person has access to quality products at affordable prices