Personal Assistant cum Operations Coordinator

Durocom Battery Malaysia; Kuala Lumpur; On-site; MYR 67,000 - 112,000; Full time

Job summary

Durocom Battery Malaysia is seeking a Personal Assistant cum Operations Coordinator to support the CEO with daily calendar management, travel arrangements, and preparation of presentation materials. You will coordinate task tracking between the CEO and Heads of Department (HODs), maintain a live Work-In-Progress tracker, and prepare meeting minutes for management meetings.

Additionally, coordinate operations like procurement, postage, courier services, vehicle management, and liaise with Finance

Job description

Personal Assistant cum Operations Coordinator

Manage the CEO's daily calendar, including scheduling, appointments and travel arrangements

Prepare presentation materials, reports, proposals and meeting minutes as required

Maintain strict confidentiality and handle all sensitive information with the highest level of professionalism

Liaise with internal departments and external stakeholders on behalf of the CEO to ensure smooth communication and timely follow-ups

Assist the CEO in any ad-hoc tasks, projects or personal matters as directed

2. Task Tracking & HOD Coordination

Act as the central coordinator between the CEO and all Heads of Department (HODs)

Track all tasks and directives issued by the CEO to respective HODs — maintaining a clear and updated Work-In-Progress (WIP) tracker

Follow up proactively with HODs on outstanding tasks, deadlines and deliverables to ensure CEO directives are executed on time

Prepare and circulate meeting minutes for all management-level meetings, ensuring action items are clearly documented and followed up

Coordinate with departments on company events, management retreats, internal briefings and seminars — handling logistics, invitations and scheduling

3. Operations Coordination

Coordinate procurement of major office and outlet assets (e.g., CCTV systems, IT equipment, or other items requested by management)

Handle postage and courier matters, ensuring timely dispatch and tracking of documents for management

Manage all company vehicles under the management office, including PUSPAKOM inspections, bank release letters and vehicle transfers within the group

Liaise with Finance and Admin teams on quotations, purchase orders and vendor coordination as directed by the CEO

Maintain proper records of management-related purchases, vehicle documents and service vendors.