Personal Assistant

Hatfield Thistle Sdn. Bhd.; Penang; On-site; MYR 40,000 - 60,000; Full time

Job summary

Hatfield Thistle Sdn. Bhd. is seeking a capable secretary/administrative support to assist the Director with day-to-day matters and confidential tasks within the Director's circle in Penang.

The role covers secretarial, administrative and operational support, including procurement and shipping coordination, with close collaboration with Chinese-speaking clients and suppliers. Strong English and Chinese language skills are essential, and proficiency in MS Office is required.

Qualifications

• Diploma or Degree in Business Studies, Business Administration, Management, Secretarial Studies, or equivalent.
• 1–2 years of secretarial/administrative experience with procurement & shipping.
• Proficient in Microsoft Office with good multitasking and organizational skills.
• Able to handle private and confidential matters with discretion and professionalism.

Responsibilities

• Manage and support the Director's day-to-day secretarial, administrative and operational matters.
• Handle personal, private and confidential matters for the Director and the Director's immediate family members, as instructed.
• Assist in procurement and shipping-related matters, including coordination with suppliers and relevant parties.
• Contribute actively to team success and handle diverse ad-hoc tasks and special assignments as required.

Skills

Proficiency in English

Proficiency in Chinese

Microsoft Office

Multitasking

Discretion & professionalism

Education

Diploma or Degree in Business Studies/Business Administration/Management/Secretarial Studies

Tools

Microsoft Office Suite

Job description

This is a secretarial, administrative and operational support role supporting the Director's day-to-day matters, including personal, private and confidential matters for the Director and the Director's immediate family members as instructed. The role also involves procurement and shipping coordination. Possesses a good command of English and proficiency in Chinese, as the role requires working closely with Chinese-speaking clients and suppliers.

Key responsibilities:

• Manage and support the Director's day-to-day secretarial, administrative and operational matters.
• Handle personal, private and confidential matters for the Director and the Director's immediate family members, as instructed.
• Assist in procurement and shipping-related matters, including coordination with suppliers and relevant parties.
• Contribute actively to team success and handle diverse ad-hoc tasks and special assignments as required.

Requirements:

• Diploma or Degree in Business Studies, Business Administration, Management, Secretarial Studies, or an equivalent qualification.
• 1–2 years of relevant experience in secretarial/administrative with procurement and shipping.
• Proficient in Microsoft Office and other general office applications, with good multitasking and organizational skills.
• Positive and proactive attitude, with a strong sense of responsibility and the ability to adapt to changing priorities.
• Able to exercise a high degree of discretion, tact and professionalism, particularly when handling private and confidential matters.
• A collaborative team player with strong interpersonal and communication skills.
• Good command of English and proficiency in Chinese to effectively communicate with Chinese-speaking clients and suppliers.