People & HR Operations Administrator

MAE GLOBAL SDN. BHD.; Puchong; On-site; MYR 47,000 - 74,000; Full time

Job summary

MAE GLOBAL SDN. BHD. is seeking an Administration Executive in Malaysia to manage end-to-end recruitment, onboard new hires, track probation milestones, maintain HR systems, and handle daily office administration including payroll records and vendor coordination.

You will also support meeting logistics and ensure HR SOPs in Notion are up to date. Ideal candidates have experience in HR administration and general office operations, with strong organizational skills.

Responsibilities

• Run recruitment end to end: post job ads, screen CVs, schedule interviews and follow up on offers
• Onboard new hires: prepare employment contracts, NDAs and the employee handbook, set up accounts and walk them through the claim and leave system
• Track probation milestones (Day 7 / 30 / 60 / 90 and confirmation), remind team leads and arrange review meetings
• Maintain our internal performance system: update staff records, open monthly scorecards and remind leads to complete them
• Update the company calendar and publish the monthly office duty roster
• Handle day-to-day office admin: staff claims, leave and payroll records (Infotech, working with Finance), office cleanliness, restocking supplies (toilet paper, hand soap, stationery) and vendor contact
• Support meeting and event logistics, and keep HR SOPs in Notion up to date
• What can I earn as an Administration Executive
• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as an Administration Executive?
• Which of the following types of qualifications do you have?
• What can I earn as an Administration Executive

Job description

MAE GLOBAL SDN. BHD. is seeking an Administration Executive in Malaysia to manage end-to-end recruitment, onboard new hires, track probation milestones, maintain HR systems, and handle daily office administration including payroll records and vendor coordination.

You will also support meeting logistics and ensure HR SOPs in Notion are up to date. Ideal candidates have experience in HR administration and general office operations, with strong organizational skills.