Patent Admin & Paralegal – Filing, Deadlines & Docs

Quality Oracle Sdn Bhd; Petaling Jaya; On-site; MYR 42,000 - 66,000; Full time

Job summary

Quality Oracle Sdn Bhd in Malaysia seeks a Patent Administrator to support day-to-day administration of patent and design matters. You will coordinate filing activities, maintain records, monitor deadlines, and ensure smooth progress from filing through prosecution and maintenance.

Responsibilities include preparing and submitting patent and industrial design documents, liaising with clients and offices, and assisting with billing and document management.

Qualifications

• Requires diploma or degree in a related field.
• Experience in patent administration or IP/legal admin is advantageous.
• Strong written and verbal communication, and client liaison skills.
• Ability to manage multiple cases and deadlines with accuracy.

Responsibilities

• Prepare and submit patent and industrial design applications and related documents.
• Coordinate filing requirements and ensure information and documents are complete.
• Monitor deadlines for applications, examinations, responses, grants, and renewals.
• Maintain accurate case records and status information.
• Liaise with clients, patent offices, and external associates on procedural matters.
• Prepare routine correspondence and case-related reports.

Skills

Strong organisational skills

Attention to detail

Time management

Excellent communication skills

Education

Diploma or Bachelor’s Degree in Law, Business Administration, Management, Science, Engineering, Technology or a related discipline

Tools

Microsoft Office

Job description

Quality Oracle Sdn Bhd in Malaysia seeks a Patent Administrator to support day-to-day administration of patent and design matters. You will coordinate filing activities, maintain records, monitor deadlines, and ensure smooth progress from filing through prosecution and maintenance.

Responsibilities include preparing and submitting patent and industrial design documents, liaising with clients and offices, and assisting with billing and document management.