Patent Admin & IP Coordination Specialist

Quality Oracle; Selangor; On-site; MYR 45,000 - 74,000; Full time

Job summary

Quality Oracle, a boutique IP and corporate services firm in Malaysia, seeks a Patent Administrator to support day-to-day patent and industrial design administration. You will coordinate filing, maintain records and monitor deadlines from filing through prosecution and maintenance.

The role involves liaising with clients, patent offices and agents, preparing routine correspondence and reports, and assisting with billing and document management.

Qualifications

• Diploma or Bachelor’s Degree in a related discipline.
• Prior experience in patent administration or professional services is advantageous.
• Excellent attention to detail and accuracy in legal/admin documents.

Responsibilities

• Prepare and submit patent and industrial design applications.
• Coordinate filing requirements and ensure documents are complete.
• Monitor deadlines for application, examination, grant, renewal and other actions.
• Maintain accurate and up-to-date case records and status information.
• Liaise with clients, IP offices, patent agents and foreign associates.
• Prepare routine correspondence, status updates and case-related reports.
• Follow up on instructions and actions to keep matters on time.
• Assist with billing, document management and other admin work.
• Identify missing information or potential issues and raise promptly.
• Assist with other patent and industrial design matters as required.

Skills

Organisational skills

Attention to detail

Communication skills

Proactive

Time management

Multitasking

Education

Diploma/Bachelor’s Degree in related discipline (Law/Business/Management/Science/Engineering)

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

Quality Oracle, a boutique IP and corporate services firm in Malaysia, seeks a Patent Administrator to support day-to-day patent and industrial design administration. You will coordinate filing, maintain records and monitor deadlines from filing through prosecution and maintenance.

The role involves liaising with clients, patent offices and agents, preparing routine correspondence and reports, and assisting with billing and document management.