Executive, Group Legal

OSK Group; Kuala Lumpur; On-site; MYR 45,000 - 78,000; Full time

Job summary

OSK Group in Kuala Lumpur is seeking a diligent legal admin professional to support the documentation and secretarial functions of the Group Legal division.

You will handle processing of land title releases, record-keeping, drafting internal memos for payments, and general reception duties while maintaining accurate file management and invoicing workflows.

Qualifications

• Possess an LLB (Hons) Degree from a recognized institution.
• Minimum 1-2 years of post-Bar working experience.
• Prior experience in legal firms or legal department preferred.

Responsibilities

• Process requests for release of land titles and other legal documents.
• Compile/record land titles for safe-keeping by Group Legal.
• Assist with drafting internal memoranda to Finance/BU heads for payments to panel lawyers.

Skills

Attention to detail

Communication skills

Time management

Education

LLB (Hons)

Tools

Microsoft Office

Document management

Job description

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Processing requests for the release of land titles and other legal documents (for example, agreements)
Compiling/recording land titles and other legal documents to be safe-kept by Group Legal.

Assist with drawing up internal memorandum to Finance and/or BU heads for payments of bills for professional services rendered by panel lawyers or other advisors appointed;

General reception duties including booking of meeting rooms and dealings with despatch

Assist with certifying secretarial documents including printing, photocopying and compiling the secretarial documents;

Filing of secretarial documents into the respective files as directed

Recording the Directors’ authorisation of common seal affixation in a book, arranging for the Memorandum of Transfers (“MOT”)to be executed by Company Secretary and thereafter, affixing the common seal of the relevant company.

Navigating and using financial and workflow systems, including invoice processing and approval systems for submission, tracking and processing of invoices.

Drafting and submitting internal memo for approvals via the Group's proprietary system.

Overseeing and maintaining office and pantry inventory, and processing invoices for the same.

Maintain accurate up-to-date file management and records, and assist in compiling periodic file status reports and updates.

Job Requirements :

Possess an LLB (Hons) Degree from a recognized institution.

Minimum 1-2 years of post-Bar working experience.

Prior experience in legal firms or legal department preferred.