Order Management Specialist

Gutor Electronic Asia Pacific Sdn. Bhd.; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Benefits offered by this job

Comprehensive medical insurance

Personal development opportunities

Interactive employee engagement

Job summary

Gutor Electronic Asia Pacific Sdn. Bhd. in Shah Alam, Malaysia, seeks an Order Processing Specialist to manage order booking using SAP and related tools, perform daily invoicing, and ensure timely processing.

The role requires expertise in order registration or invoicing and close coordination with Sales, Project Management, Engineering, Finance, Purchasing, Controlling and Export teams. The ideal candidate holds a Diploma or Degree in Business Administration, Accounting, or Finance, with 2–3

Qualifications

• Diploma or degree in business administration, accounting or finance.
• 2–3 years in a related order management or invoicing role.
• Experience with SAP and ERP tools is required.

Responsibilities

• Handle order booking and registration tasks in SAP.
• Process daily invoicing and billing activities.
• Coordinate with Sales, Project Management, Engineering, Finance, Purchasing, Controlling and Export teams to ensure timely orders.

Skills

Attention to detail

Organizational skills

Communication

Multitasking

Teamwork

Education

Diploma/Degree in Business Administration/Accountancy/Finance

Tools

SAP

Excel

Outlook

Siebel

Word

Notes

Job description

SUMMARY OF JOB

The Order Processing Specialist has the responsibility to manage order booking using the specified electronically tools in a daily basis. Also, responsible to perform daily invoicing functions and billing processes. This position requires to be specialist of at least in Order Registration or Invoicing role. The Order Processing Specialist coordinate and work closely with Sales, Project Management, Engineering, Finance, Purchasing, Controlling and Export departments to ensure that every order is processed on time.

Gutor is a leading international manufacturer of UPS systems for industrial applications. The company has been in business for over 75 years and has a proven track record of delivering high-quality products and services. Gutor's products are designed to meet the demanding needs of industries such as oil & gas, petrochemical, chemical, nuclear, and transportation. The company also has a global presence with over 600 employees in more than 30 countries and branches in Brazil, China, India, Malaysia, Mexico, Saudi Arabia, the United Arab Emirates, and the U.S.A to name a few. Gutor is committed to providing its customers with the best possible support. The company has a team of experienced engineers and technicians who are available to help with any problems that may arise.

Gutor is a leading international manufacturer of UPS systems for industrial applications. The company has been in business for over 75 years and has a proven track record of delivering high-quality products and services. Gutor's products are designed to meet the demanding needs of industries such as oil & gas, petrochemical, chemical, nuclear, and transportation. The company also has a global presence with over 500 employees in more than 30 countries and branches in Brazil, China, India, Malaysia, Mexico, Saudi Arabia, the United Arab Emirates, and the U.S.A to name a few. Gutor is committed to providing its customers with the best possible support. The company has a team of experienced engineers and technicians who are available to help with any problems that may arise.

Industry Manufacturing Industrial UPS. We are looking for an Order Management Specialist based in Malaysia to make an impact! Location: Shah Alam, Selangor, Malaysia

Our Offer: What’s in it for me?

• Comprehensive medical insurance.
• Personal development opportunities.
• Interactive employee engagement activities.

Be part of a growing company with an excellent industry reputation, a recognized leader in a market where energy services are in demand. Positive corporate culture and strong team work.

SUMMARY OF JOB

The Order Processing Specialist has the responsibility to manage order booking using the specified electronically tools in a daily basis. Also, responsible to perform daily invoicing functions and billing processes. This position requires to be specialist of at least in Order Registration or Invoicing role. The Order Processing Specialist coordinate and work closely with Sales, Project Management, Engineering, Finance, Purchasing, Controlling and Export departments to ensure that every order is processed on time. The individual must be able to work independently and as part of the team, manage all communication with team members and ensure compliance to time frame and quality.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Order Registration & Project Administration: Accurately enter and process order booking in a timely manner
• Process and follow up to complete the Order Registration Process (ORP)
• Handling data of the Project Builder in SAP according to project overview and customer's PO
• Issue customer PO acknowledgement
• Process project Change Order Process material upload (BOM / ECO)
• Uploading timesheet in a weekly basis
• Data control in Siebel (enter and update Assets)
• Invoicing: Generating invoices — advance payment, partial and final invoice
• Focal person dealing with communication on Bank Guarantee related issue
• Handling billing milestone for projects
• Monitoring and generating billing milestone report
• To ensure Letter of Credit is received from customer's Bank before releasing the shipment
• Working closely with Banks to ensure Bank Guarantee is accurately processed within the time frame
• Cooperation with the finance department to resolve invoice and pricing issues
• Actively works with Project Managers to update the payment milestone
• Issue of Debit / Credit Notes

KNOWLEDGE AND SKILLS – REQUIRED

• Must posses at lease a Diploma/Degree in Business Administration/ Accountancy /Finance or relation field 2– 3 years in the related position
• Good knowledge of: SAP, Excel, Words, Notes, Siebels, Outlook
• Ability to prioritize, multi-task for maximum efficiency without sacrificing accuracy
• Excellent written and verbal communication skills
• Demonstrate account ownership and organizational skills
• Ability to work effectively in a team and independently
• Ability to work in a face-paced environment

KNOWLEDGE AND SKILLS – DESIRED BUT NOT ESSENTIAL

As above

PERSONAL ATTRIBUTES

• Adaptibility
• Initiative
• Reselience

Gutor is an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

About Us Gutor is a leading international manufacturer of UPS systems for industrial applications. The company has been in business for over 75 years and has a proven track record of delivering high-quality products and services. Gutor's products are designed to meet the demanding needs of industries such as oil & gas, petrochemical, chemical, nuclear, and transportation. The company also has a global presence with over 500 employees in more than 30 countries and branches in Brazil, China, India, Malaysia, Mexico, Saudi Arabia, the United Arab Emirates, and the U.S.A to name a few. Gutor is committed to providing its customers with the best possible support. The company has a team of experienced engineers and technicians who are available to help with any problems that may arise.