Operations & Office Support Specialist

Maersk; Gelang Patah; On-site; MYR 33,000 - 56,000; Full time

Job summary

Maersk is seeking a Business Support Specialist to ensure smooth administrative operations and timely service delivery at our Johor Bahru site. The role covers office administration, event support, travel arrangements for staff and visitors, and coordination of supplies and vendor services.

You will manage licenses and permits, invoicing, and maintain accurate records while liaising with internal teams and external partners to support business continuity and stakeholder engagement.

Qualifications

• Provide day-to-day office administration and operational support to ensure business continuity.
• Coordinate port pass applications, renewals and related documentation.
• Arrange travel logistics including bookings, accommodation and transport for Johor Bahru staff and visitors travelling to TPP.
• Coordinate pantry supplies, food items and meeting refreshments for events and meetings.
• Manage courier/postal services including dispatch and receipt of documents and parcels.
• Handle the ordering, inventory and distribution of employee uniforms and PPE.
• Manage business support vendors, including sourcing, quotes, service coordination and relationships.
• Perform invoice verification, processing and submission to ensure timely payment and compliance with procedures.
• Monitor renewal of business licences, permits and related statutory requirements.
• Maintain records, reports and documentation related to Business Support activities.
• Support employee engagement activities and corporate events.
• Liaise with internal departments and external stakeholders to ensure efficient service delivery.

Responsibilities

• Provide day-to-day office administration and operational support to ensure business continuity.
• Coordinate port pass applications, renewals, and related documentation.
• Arrange and coordinate travel logistics for Johor Bahru staff and visitors travelling to TPP.
• Coordinate pantry supplies, food items, and meeting refreshments for meetings and events.
• Manage courier and postal service arrangements, including dispatch and receipt of documents and parcels.
• Coordinate fruit baskets, flowers and wreaths for corporate events and staff welfare.
• Handle ordering, inventory and distribution of employee uniforms and PPE.
• Manage business support-related vendors, including sourcing and quotation evaluation.
• Perform invoice verification, processing and timely payment submission.

Job description

Maersk is seeking a Business Support Specialist to ensure smooth administrative operations and timely service delivery at our Johor Bahru site. The role covers office administration, event support, travel arrangements for staff and visitors, and coordination of supplies and vendor services.

You will manage licenses and permits, invoicing, and maintain accurate records while liaising with internal teams and external partners to support business continuity and stakeholder engagement.