Assistant - Business Support

A.P. Moller - Maersk; Gelang Patah; On-site; MYR 48,000 - 72,000; Full time

Job summary

Maersk in Malaysia is seeking a Business Support Specialist to ensure smooth office administration and reliable support services for the organisation. You will coordinate port passes, travel logistics for Johor Bahru staff and visitors, and maintain records for seamless operations.

The role covers procurement, pantry supplies, courier services, events and PPE distribution, vendor management, invoice processing, licence renewals, and stakeholder liaison to deliver timely, compliant service across

Responsibilities

• Provide day-to-day office administration and operational support to ensure business continuity.
• Manage and coordinate port pass applications, renewals, and related documentation.
• Arrange and coordinate travel logistics, including flight bookings, accommodation, and transportation for Johor Bahru staff and visitors travelling to TPP.
• Coordinate the ordering, distribution, and replenishment of pantry supplies, food items, and meeting refreshments.
• Manage courier and postal service arrangements, including dispatch and receipt of documents and parcels.
• Coordinate fruit basket, flower, and wreath arrangements for corporate events, employee welfare, and stakeholder engagements.
• Handle the ordering, inventory management, and distribution of employee uniforms and Personal Protective Equipment (PPE).
• Manage Business Support-related vendors, including sourcing, quotation evaluation, service coordination, and relationship management.
• Perform invoice verification, processing, and submission to ensure timely payment and compliance with company procedures.
• Monitor and coordinate the renewal of business licences, permits, and related statutory requirements to ensure compliance.
• Maintain accurate records, documentation, and reports related to Business Support activities.
• Support employee engagement activities, corporate events, and other administrative projects as assigned.
• Liaise with internal departments and external stakeholders to ensure efficient service delivery and timely resolution of operational matters.
• Perform any other duties and responsibilities assigned by manager from time to time.

Job description

The Business Support function is responsible for ensuring the smooth and efficient operation of administrative and support services within the organisation.

The Business Support Specialist key responsibilities include, but are not limited to:

• Provide day-to-day office administration and operational support to ensure business continuity.
• Manage and coordinate port pass applications, renewals, and related documentation.
• Arrange and coordinate travel logistics, including flight bookings, accommodation, and transportation for Johor Bahru staff and visitors travelling to TPP.
• Coordinate the ordering, distribution, and replenishment of pantry supplies, food items, and meeting refreshments.
• Manage courier and postal service arrangements, including dispatch and receipt of documents and parcels.
• Coordinate fruit basket, flower, and wreath arrangements for corporate events, employee welfare, and stakeholder engagements.
• Handle the ordering, inventory management, and distribution of employee uniforms and Personal Protective Equipment (PPE).
• Manage Business Support-related vendors, including sourcing, quotation evaluation, service coordination, and relationship management.
• Perform invoice verification, processing, and submission to ensure timely payment and compliance with company procedures.
• Monitor and coordinate the renewal of business licences, permits, and related statutory requirements to ensure compliance.
• Maintain accurate records, documentation, and reports related to Business Support activities.
• Support employee engagement activities, corporate events, and other administrative projects as assigned.
• Liaise with internal departments and external stakeholders to ensure efficient service delivery and timely resolution of operational matters.
• Perform any other duties and responsibilities assigned by manager from time to time.

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law.