Assistant - Business Support

Maersk Malaysia Sdn Bhd; Gelang Patah; On-site; MYR 60,000 - 84,000; Full time

Job summary

Maersk Malaysia Sdn Bhd is seeking a Business Support Specialist to deliver comprehensive administrative and support services. The role covers office administration, travel logistics, vendor management, invoice processing, asset and PPE handling, events support, and cross-department coordination to ensure smooth operations across the Johor region.

The successful candidate will liaise with internal teams and external stakeholders, drive process efficiency, and contribute to a positive workplace

Responsibilities

• Provide day-to-day office administration and operational support to ensure business continuity.
• Manage and coordinate port pass applications, renewals, and related documentation.
• Arrange and coordinate travel logistics, including flight bookings, accommodation, and transportation for Johor Bahru staff and visitors travelling to TPP.
• Coordinate the ordering, distribution, and replenishment of pantry supplies, food items, and meeting refreshments.
• Manage courier and postal service arrangements, including dispatch and receipt of documents and parcels.
• Coordinate fruit basket, flower, and wreath arrangements for corporate events, employee welfare, and stakeholder engagements.
• Handle the ordering, inventory management, and distribution of employee uniforms and PPE.
• Manage Business Support-related vendors, including sourcing, quotation evaluation, service coordination, and relationship management.
• Perform invoice verification, processing, and submission to ensure timely payment and compliance with company procedures.
• Monitor and coordinate the renewal of business licences, permits, and related statutory requirements to ensure compliance.
• Maintain accurate records, documentation, and reports related to Business Support activities.
• Support employee engagement activities, corporate events, and other administrative projects as assigned.
• Liaise with internal departments and external stakeholders to ensure efficient service delivery and timely resolution of operational matters.
• Perform any other duties and responsibilities assigned by manager from time to time.

Job description

The Business Support function is responsible for ensuring the smooth and efficient operation of administrative and support services within the organisation.

The Business Support Specialist key responsibilities include, but are not limited to:

• Provide day-to-day office administration and operational support to ensure business continuity.
• Manage and coordinate port pass applications, renewals, and related documentation.
• Arrange and coordinate travel logistics, including flight bookings, accommodation, and transportation for Johor Bahru staff and visitors travelling to TPP.
• Coordinate the ordering, distribution, and replenishment of pantry supplies, food items, and meeting refreshments.
• Manage courier and postal service arrangements, including dispatch and receipt of documents and parcels.
• Coordinate fruit basket, flower, and wreath arrangements for corporate events, employee welfare, and stakeholder engagements.
• Handle the ordering, inventory management, and distribution of employee uniforms and Personal Protective Equipment (PPE).
• Manage Business Support-related vendors, including sourcing, quotation evaluation, service coordination, and relationship management.
• Perform invoice verification, processing, and submission to ensure timely payment and compliance with company procedures.
• Monitor and coordinate the renewal of business licences, permits, and related statutory requirements to ensure compliance.
• Maintain accurate records, documentation, and reports related to Business Support activities.
• Support employee engagement activities, corporate events, and other administrative projects as assigned.
• Liaise with internal departments and external stakeholders to ensure efficient service delivery and timely resolution of operational matters.
• Perform any other duties and responsibilities assigned by manager from time to time.

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law.
We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing @maersk.com .

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Logistics, Freight & Delivery Services More than 10,000 employees

A.P. Moller - Maersk’s vision is to become the Global Integrator.

Increasing complexity in global supply chains is making them inefficient, vulnerable and unsustainable. At Maersk, our strategic vision is to become the Global Integrator, offering truly integrated logistics solutions that connect, protect and simplify our customers’ supply chains.

Our purpose serves as the foundation and compass guiding our work towards a world where global trade distributes economic and social benefits, without negatively impacting individuals, communities or the environment.

A.P. Moller - Maersk’s vision is to become the Global Integrator.

Increasing complexity in global supply chains is making them inefficient, vulnerable and unsustainable. At Maersk, our strategic vision is to become the Global Integrator, offering truly integrated logistics solutions that connect, protect and simplify our customers’ supply chains.

Our purpose serves as the foundation and compass guiding our work towards a world where global trade distributes economic and social benefits, without negatively impacting individuals, communities or the environment.

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