Assistant - Business Support

Maersk; Gelang Patah; Sur place; MYR 33 000 - 56 000; Plein temps

Résumé du poste

Maersk is seeking a Business Support Specialist to ensure smooth administrative operations and timely service delivery at our Johor Bahru site. The role covers office administration, event support, travel arrangements for staff and visitors, and coordination of supplies and vendor services.

You will manage licenses and permits, invoicing, and maintain accurate records while liaising with internal teams and external partners to support business continuity and stakeholder engagement.

Qualifications

• Provide day-to-day office administration and operational support to ensure business continuity.
• Coordinate port pass applications, renewals and related documentation.
• Arrange travel logistics including bookings, accommodation and transport for Johor Bahru staff and visitors travelling to TPP.
• Coordinate pantry supplies, food items and meeting refreshments for events and meetings.
• Manage courier/postal services including dispatch and receipt of documents and parcels.
• Handle the ordering, inventory and distribution of employee uniforms and PPE.
• Manage business support vendors, including sourcing, quotes, service coordination and relationships.
• Perform invoice verification, processing and submission to ensure timely payment and compliance with procedures.
• Monitor renewal of business licences, permits and related statutory requirements.
• Maintain records, reports and documentation related to Business Support activities.
• Support employee engagement activities and corporate events.
• Liaise with internal departments and external stakeholders to ensure efficient service delivery.

Responsabilités

• Provide day-to-day office administration and operational support to ensure business continuity.
• Coordinate port pass applications, renewals, and related documentation.
• Arrange and coordinate travel logistics for Johor Bahru staff and visitors travelling to TPP.
• Coordinate pantry supplies, food items, and meeting refreshments for meetings and events.
• Manage courier and postal service arrangements, including dispatch and receipt of documents and parcels.
• Coordinate fruit baskets, flowers and wreaths for corporate events and staff welfare.
• Handle ordering, inventory and distribution of employee uniforms and PPE.
• Manage business support-related vendors, including sourcing and quotation evaluation.
• Perform invoice verification, processing and timely payment submission.

Description du poste

The Business Support function is responsible for ensuring the smooth and efficient operation of administrative and support services within the organisation.

The Business Support Specialist key responsibilities include, but are not limited to:

• Provide day-to-day office administration and operational support to ensure business continuity.
• Manage and coordinate port pass applications, renewals, and related documentation.
• Arrange and coordinate travel logistics, including flight bookings, accommodation, and transportation for Johor Bahru staff and visitors travelling to TPP.
• Coordinate the ordering, distribution, and replenishment of pantry supplies, food items, and meeting refreshments.
• Manage courier and postal service arrangements, including dispatch and receipt of documents and parcels.
• Coordinate fruit basket, flower, and wreath arrangements for corporate events, employee welfare, and stakeholder engagements.
• Handle the ordering, inventory management, and distribution of employee uniforms and Personal Protective Equipment (PPE).
• Manage Business Support-related vendors, including sourcing, quotation evaluation, service coordination, and relationship management.
• Perform invoice verification, processing, and submission to ensure timely payment and compliance with company procedures.
• Monitor and coordinate the renewal of business licences, permits, and related statutory requirements to ensure compliance.
• Maintain accurate records, documentation, and reports related to Business Support activities.
• Support employee engagement activities, corporate events, and other administrative projects as assigned.
• Liaise with internal departments and external stakeholders to ensure efficient service delivery and timely resolution of operational matters.
• Perform any other duties and responsibilities assigned by manager from time to time.

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law.