Operations Executive (Technical Services)

Automation & Control Systems Sdn Bhd; Ulu Tiram; On-site; MYR 54,000 - 84,000; Full time

Job summary

Automation & Control Systems Sdn Bhd in Johor Bahru is seeking an Operations Executive (Technical Services) to provide administrative, operational, documentation, and compliance support for Mechanical Services and Electronic & Control Systems Services.

You will maintain records, handle ISO documentation, assist with travel passes, and coordinate with internal and external teams to ensure readiness and customer satisfaction.

Qualifications

• Degree or Diploma in Mechanical Engineering, Mechanical Technology, Operations Management, or a related discipline.
• Familiarity with ISO documentation, personnel pass applications, customer compliance, and security documentation.
• Exposure to engineering services, oil and gas, marine, shipyard, or industrial maintenance environments is an advantage.
• Good written and verbal communication skills in Bahasa Malaysia and English.
• Strong organisational skills, attention to detail, follow-up discipline, and time management.
• Ability and willingness to travel outstation when required.

Responsibilities

• Maintain accurate departmental records and operational documentation.
• Coordinate personnel passes, security clearances, and work entry pass applications.
• Manage ISO documentation and support compliance with relevant procedures.
• Monitor employee certifications and maintain up-to-date certification records.
• Support service operations across Mechanical Services and Electronic & Control Systems Services.
• Coordinate with internal teams and relevant external parties to facilitate personnel and documentation requirements.
• Follow up on outstanding documentation, approvals, certifications, and compliance matters.
• Support the department in meeting customer requirements and maintaining operational readiness.
• Travel outstation when required for personnel work entry pass applications.

Skills

Communication skills

Bahasa Malaysia

English

Organisational skills

Attention to detail

Time management

Willingness to travel

Education

Degree/Diploma in Mechanical Engineering

Job description

Operations Executive (Technical Services)

As an Operations Executive, you will provide comprehensive administrative, operational, documentation, and compliance support to the Technical Services Department, covering Mechanical Services and Electronic & Control Systems Services. You will help maintain efficient service operations and ensure alignment with company procedures and customer requirements, enabling technical personnel to focus on service delivery, technical execution, customer satisfaction, and business operations.

Key responsibilities

Maintain accurate departmental records and operational documentation.

Coordinate personnel passes, security clearances, and work entry pass applications.

Manage ISO documentation and support compliance with relevant procedures.

Monitor employee certifications and maintain up-to-date certification records.

Support service operations across Mechanical Services and Electronic & Control Systems Services.

Coordinate with internal teams and relevant external parties to facilitate personnel and documentation requirements.

Follow up on outstanding documentation, approvals, certifications, and compliance matters.

Support the department in meeting customer requirements and maintaining operational readiness.

Travel outstation when required for personnel work entry pass applications.

What we're looking for

A Degree or Diploma in Mechanical Engineering, Mechanical Technology, Operations Management, or a related discipline.

Familiarity with ISO documentation, personnel pass applications, customer compliance, and security documentation.

Exposure to engineering services, oil and gas, marine, shipyard, or industrial maintenance environments is an advantage.

Good written and verbal communication skills in Bahasa Malaysia and English.

Strong organisational skills, attention to detail, follow-up discipline, and time management.

Ability and willingness to travel outstation when required.