Operations Assistant

Salcon; Selangor; On-site; MYR 20,000 - 100,000; Full time

Job summary

A wellness and beauty clinic company is looking for a dedicated Operations Assistant based in Selangor, Malaysia. This role supports daily operations and administrative functions by managing inventory processes, coordinating stock distribution, and preparing necessary documents. Ideal candidates have experience in operations or administrative roles, are familiar with inventory management, and possess basic computer skills, particularly in Microsoft Excel. Join this team to ensure smooth operations across all clinic locations.

Qualifications

• Minimum SPM / O-Level or equivalent; diploma in business, management, or related field is a plus.
• Basic computer literacy (MS Office, Excel).
• Knowledge of inventory management or clinic operations is an advantage.

Responsibilities

• Monitor stock movement, usage trends, and urgent stock requests.
• Prepare purchase requests, invoices, and administrative documents.
• Perform accurate stock data entry and maintain updated inventory records.
• Coordinate Delivery Orders for stock distribution and ensure timely delivery.
• Liaise with suppliers and staff regarding orders and operational matters.
• Conduct regular stock audits and quality inspections.

Skills

Inventory management

Communication

Data entry

Microsoft Excel

Education

SPM / O-Level or equivalent

Diploma in business or related field

Job description

We are looking for a dedicated Operations Assistant to support the daily operational and administrative functions of our beauty & wellness clinics. This role is based at HQ and involves managing inventory processes, coordinating stock distribution, preparing administrative documents, and supporting branch operations to ensure smooth clinic workflow across all locations.

Responsibilities

Monitor stock movement, usage trends, and urgent stock requests via the Aoikumo system.

Prepare purchase requests (PR), invoices, and other administrative documents for payment processing.

Perform accurate stock in/out data entry and maintain updated inventory records.

Coordinate Delivery Orders (DO) for branch stock distribution and ensure timely delivery.

Liaise with suppliers and clinic staff regarding orders, stock issues, and operational matters.

Conduct regular stock audits, quality inspections, and ensure proper stock handling (FIFO, storage standards).

Analyze usage data to support purchasing decisions and prepare simple reports for management.

Support daily operations including treatment room readiness and administrative tasks.

Assist in ad‑hoc operational needs such as events, inventory audits, documentation, licensing, and new clinic setups.

Travel to branches when required to support audits, inspections, or urgent operational activities.

Job Requirements

Minimum SPM / O-Level or equivalent; diploma in business, management, or related field is a plus.

Basic computer literacy (MS Office, Excel).

Knowledge of inventory management or clinic operations is an advantage.

1–2 years of experience in operations, inventory, or administrative roles, preferably in retail, beauty, or wellness industries.

Experience liaising with suppliers and coordinating with multiple teams.

Exposure to stock management, reporting, or clinic workflow support.