Operations & Admin Specialist — Logistics & Sponsorship

Takeda Pharmaceutical Co.; Petaling Jaya; Sur place; MYR 42 000 - 66 000; Plein temps

Résumé du poste

Takeda Pharmaceutical Co. in Selangor, Malaysia is seeking an Administrative and Logistics Support professional to back Commercial and Medical functions. You will coordinate travel, events and daily operations, and provide sales updates and cross-functional support.

The role covers sponsorship, vendor payments, compliance, and close-out activities, with opportunities to improve processes and reduce costs. Proficiency in MS Office, multitasking and teamwork are essential.

Qualifications

• Certificate/diploma/degree in any discipline.
• Experience in secretarial and administrative functions is preferable.
• Proficiency in Microsoft Office suite.
• Ability to work in a fast-paced environment and stay organised.
• Able to multi-task and work independently with urgency.
• Encourages collaborative culture across functions.
• Demonstrates Takeda values and PTRB.

Responsabilités

• Coordinate travel arrangements for internal/external activities and logistics for events.
• Provide logistical support for local and overseas medical, sales and marketing events.
• Prepare and distribute daily sales updates using ZP reports and stock data.
• Monitor CE KPIs, prepare reports, validate cost centres and consolidate reports.
• Manage day-to-day administrative matters for the department.
• End-to-end sponsorship coordination and related documentation.
• Process POs/payments for HCPs, sponsorships and vendors.
• Coordinate agreement circulation for signatures and audit-ready documents.
• Raise PRs/POs, track invoices and support payments and accruals.
• Liaise with vendors on payments and required documentation.
• Monitor the Digital Accrual System and follow up on actions.
• Support OPEX tracking and cost-saving initiatives.
• Ensure activities comply with Ethics and Compliance policies.
• Complete close-out processes and maintain audit-ready records.
• Provide admin/secretarial support to Head of Department and other teams.
• Assist marketing events with bookings, registrations and approvals.

Connaissances

Secretarial skills

MS Office

Multi-tasking

Communication

Formation

Certificate/diploma/degree in any discipline

Outils

Microsoft Office

Description du poste

Takeda Pharmaceutical Co. in Selangor, Malaysia is seeking an Administrative and Logistics Support professional to back Commercial and Medical functions. You will coordinate travel, events and daily operations, and provide sales updates and cross-functional support.

The role covers sponsorship, vendor payments, compliance, and close-out activities, with opportunities to improve processes and reduce costs. Proficiency in MS Office, multitasking and teamwork are essential.