Operations Admin Specialist – Data & Reports

GAMBIT GROUP SDN. BHD.; Johor Bahru; On-site; MYR 36,000 - 60,000; Full time

Job summary

GAMBIT GROUP SDN. BHD. is seeking an Administrative Executive to support the Operations team in Johor Bahru City Square.

You will handle documentation, prepare reports, and coordinate with internal teams to keep workflows running smoothly. This role is ideal for detail-oriented candidates who enjoy working with data and documents, and who want a stable career in administration and operations within a technology-driven company.

Qualifications

• Diploma or Bachelor’s degree in Business Administration, or related field.
• 1–2 years of experience in administration, operations support, or document processing.
• Fresh graduates are encouraged to apply.
• Strong organizational skills and attention to detail.
• Comfortable working with reports and data.
• Proficient in Microsoft Office or Google Workspace.
• Good communication and coordination skills.
• Proficient in English, Bahasa Malaysia (BM) and Mandarin is a strong advantage.

Responsibilities

• Process and review application forms and supporting documents for completeness and accuracy.
• Maintain and update records, databases, and documentation in an organized manner.
• Prepare operational and administrative reports for management review.
• Prepare and maintain agency-related reports, including submission tracking and performance records.
• Coordinate with Finance and Compliance teams to ensure accurate payment documentation and adherence to internal policies and regulatory requirements.
• Ensure proper filing, documentation control, and record management.
• Handle day-to-day branch administrative matters to ensure smooth branch operations.
• Attend to incoming calls, emails, courier matters, and walk-in inquiries professionally.

Skills

Attention to detail

Organizational skills

Communication skills

Coordination skills

English language

Bahasa Malaysia

Mandarin

Education

Diploma or Bachelor's degree in Business Administration

Tools

Microsoft Office

Google Workspace

Job description

GAMBIT GROUP SDN. BHD. is seeking an Administrative Executive to support the Operations team in Johor Bahru City Square.

You will handle documentation, prepare reports, and coordinate with internal teams to keep workflows running smoothly. This role is ideal for detail-oriented candidates who enjoy working with data and documents, and who want a stable career in administration and operations within a technology-driven company.