Operations Admin & Coordination Specialist

Khalsa Resources (M) Sdn Bhd; Selangor; On-site; MYR 36,000 - 58,000; Full time

Job summary

Khalsa Resources (M) Sdn Bhd in Bukit Beruntung, Selangor is seeking an experienced Operations Admin to support day-to-day operations. This full-time role involves organizing records, coordinating with departments, and ensuring processes run smoothly to help the business meet its targets.

You will manage schedules, process invoices and orders, liaise with vendors, and prepare reports using standard software.

Qualifications

• Experience as Administrative Assistant or in administrative support within an operations environment.
• Strong organisational and time-management skills with the ability to prioritise multiple tasks effectively.
• Excellent written and verbal communication skills in English; proficiency in other languages advantageous.
• Proficiency in Microsoft Office Suite and experience with relevant administrative software or database systems.
• Attention to detail and a commitment to maintaining accuracy in all administrative tasks.
• Ability to work independently whilst collaborating effectively with colleagues across departments.
• Professional approach to confidentiality and handling sensitive information.
• Strong customer service orientation and the ability to interact professionally with internal and external stakeholders.
• Flexibility and adaptability in responding to changing operational needs.

Responsibilities

• Managing and maintaining comprehensive administrative records and documentation systems.
• Coordinating with multiple departments to ensure seamless operational workflows and communication.
• Scheduling meetings, managing calendars, and arranging travel plans for senior staff as required.
• Processing invoices, purchase orders, and expense reports in accordance with company policies.
• Maintaining office supplies inventory and liaising with vendors for timely replenishment.
• Providing administrative support to operational teams and contributing to the achievement of operational targets.
• Handling general correspondence and managing incoming and outgoing communications.
• Assisting with the organisation of company events, meetings, and site visits.
• Preparing reports and presentations using relevant software and systems.
• Supporting compliance with company procedures and regulatory requirements.

Skills

Administrative tasks

Organisational skills

Time management

English communication

Confidentiality

Independent work

Customer service

Multilingual advantage

Education

Business Administration / Office Management degree

Tools

Microsoft Office Suite

Administrative software / databases

Job description

Khalsa Resources (M) Sdn Bhd in Bukit Beruntung, Selangor is seeking an experienced Operations Admin to support day-to-day operations. This full-time role involves organizing records, coordinating with departments, and ensuring processes run smoothly to help the business meet its targets.

You will manage schedules, process invoices and orders, liaise with vendors, and prepare reports using standard software.