Operation Assistant (Admin)

Hoi Yong Fruits Marketing Sdn Bhd; Shah Alam; On-site; MYR 33,000 - 47,000; Full time

Benefits offered by this job

EPF, SOCSO & EIS

Annual Leave & Medical Leave

Performance Bonus

Friendly and supportive working env

Job summary

Hoi Yong Fruits Marketing Sdn Bhd – Shah Alam, Selangor is seeking an Operations Assistant to support daily administrative, billing, and inventory operations. The role involves preparing invoices and DOs, processing daily billing, updating stock records, and coordinating with warehouse and sales teams.

Fresh graduates are encouraged to apply, with the opportunity to gain exposure to AutoCount and various operational processes in a fast-paced environment.

Qualifications

• Diploma or Degree in Business Administration, Operations Management, Accounting, Logistics, Supply Chain, or related field.
• Fresh graduates are encouraged to apply.
• Working experience in administration, billing, inventory, or operations will be an added advantage.
• Experience using AutoCount systems is an added advantage.
• Good communication and interpersonal skills.
• Able to multitask and work under pressure.
• Detail-oriented with good problem-solving skills.
• Responsible, organized, and willing to learn.

Responsibilities

• Prepare invoices, Delivery Orders (DO), Credit Notes (CN), and other sales documents.
• Process daily billing and ensure all transactions are accurate.
• Maintain and update inventory records in the system.
• Monitor stock movements and assist with stock reconciliation.
• Coordinate with warehouse and sales departments regarding stock availability.
• Assist in data entry and ensure accurate record keeping.
• Prepare daily, weekly, and monthly operational reports.
• Verify supplier invoices and supporting documents.
• Handle filing and documentation systematically.
• Communicate with customers and suppliers regarding billing and documentation matters.
• Support day-to-day administrative and operational activities.
• Perform any other duties assigned by Management.

Skills

Good communication

Interpersonal skills

Detail-oriented

Multitasking

Problem-solving

Education

Diploma or Degree in Business Administration, Operations Management, Accounting, Logistics, Supply Chain, or related field

Tools

AutoCount

Job description

Hoi Yong Fruits Marketing Sdn Bhd – Shah Alam, Selangor

Hoi Yong Fruits Marketing Sdn. Bhd. is one of Malaysia's leading fresh fruit importers and wholesalers. We are looking for a responsible, detail-oriented, and proactive Operation Assistant to support our daily administrative, billing, and inventory operations.

If you enjoy working in a fast-paced environment and have strong organizational skills, we'd love to hear from you.

Job Responsibilities

• Prepare invoices, Delivery Orders (DO), Credit Notes (CN), and other sales documents.


• Process daily billing and ensure all transactions are accurate.


• Maintain and update inventory records in the system.


• Monitor stock movements and assist with stock reconciliation.


• Coordinate with warehouse and sales departments regarding stock availability.


• Assist in data entry and ensure accurate record keeping.


• Prepare daily, weekly, and monthly operational reports.


• Verify supplier invoices and supporting documents.


• Handle filing and documentation systematically.


• Communicate with customers and suppliers regarding billing and documentation matters.


• Support day-to-day administrative and operational activities.


• Perform any other duties assigned by Management.

Requirements

• Diploma or Degree in Business Administration, Operations Management, Accounting, Logistics, Supply Chain, or related field.


• Fresh graduates are encouraged to apply.


• Working experience in administration, billing, inventory, or operations will be an added advantage.


• Experience using AutoCount systems is an added advantage.


• Good communication and interpersonal skills.


• Able to multitask and work under pressure.


• Detail-oriented with good problem-solving skills.


• Responsible, organized, and willing to learn.

What We Offer

• EPF, SOCSO & EIS


• Annual Leave & Medical Leave


• Performance Bonus (subject to company performance)


• Friendly and supportive working environment