Office Operations & Events Coordinator

AvePoint; Johor Bahru; On-site; MYR 36,000 - 48,000; Full time

Job summary

AvePoint in Malaysia is seeking a diligent Office Administrator to maintain daily operations, manage supplies, and coordinate with vendors. You will support onboarding, meeting room bookings, and events, while handling general administrative duties with a focus on accuracy and efficiency.

Ideal candidates will have strong communication, excellent organizational skills, and proficiency in MS Office to support a smooth, professional office environment.

Qualifications

• Minimum SPM, Diploma or equivalent qualification.
• 1–2 years of relevant administrative experience preferred. Fresh graduates are welcome to apply.

Responsibilities

• Support daily office operations for a smooth, organised working environment.
• Monitor and replenish office supplies and pantry items.
• Liaise with vendors, cleaning service providers and building management on routine office matters.
• Monitor general office conditions and coordinate maintenance requests when necessary.
• Maintain office inventory, records and administrative documentation.
• Coordinate meeting room bookings, visitor arrangements, access cards and parking requests.
• Assist with office arrangements for new joiners, including workstation preparation and supplies.
• Support planning and coordination of annual company events and internal activities.
• Liaise with employees and service providers on staff accommodation-related requests and upkeep.
• Provide other ad hoc administrative and operational duties as assigned.

Skills

Communication skills

Interpersonal skills

Organized

Detail-oriented

Independent work

Education

Diploma

SPM

Tools

MS Office

Job description

AvePoint in Malaysia is seeking a diligent Office Administrator to maintain daily operations, manage supplies, and coordinate with vendors. You will support onboarding, meeting room bookings, and events, while handling general administrative duties with a focus on accuracy and efficiency.

Ideal candidates will have strong communication, excellent organizational skills, and proficiency in MS Office to support a smooth, professional office environment.