Office Experience & Facilities Lead

EBC Tech; Kuala Lumpur; On-site; MYR 54,000 - 84,000; Full time

Job summary

Jora Malaysia is seeking an experienced Office Administrator to oversee the day-to-day operations of our Kuala Lumpur office, ensuring a smooth, efficient, and productive workplace. You will manage facilities, procurement, vendor relationships, and support HR, Finance, and management teams, while driving office improvements and ensuring safety compliance.

The role requires 3–5 years in office administration or facilities management, strong organization, stakeholder management, and proficiency

Qualifications

• Diploma or bachelor's degree in business administration, Office Management, Facilities Management, or a related discipline.
• 3-5 years of experience in Office Administration, Office Management, Facilities Management, Workplace Experience, or Corporate Services.
• Strong organizational and project coordination skills with excellent attention to detail.
• Excellent communication and stakeholder management abilities across all levels.
• A proactive, resourceful, and solution-oriented mindset with the ability to manage multiple priorities in a fast-paced environment.
• Experience managing vendors, procurement, office budgets, and facilities operations is highly preferred.
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).

Responsibilities

• Oversee the day-to-day operations of the office to ensure a smooth, efficient, and productive workplace.
• Manage office administration, supplies, pantry inventory, procurement, filing systems, and company records.
• Drive office improvement initiatives, including office relocation, renovation, workspace enhancement, and process optimization.
• Provide administrative support to the HR, Finance, and Management teams.
• Lead all aspects of facilities management to maintain a safe, secure, and well-maintained office environment.
• Coordinate office maintenance, repairs, cleaning services, preventive maintenance, and workplace improvements.
• Ensure compliance with workplace health and safety regulations, fire safety requirements, licenses, permits, inspections, and statutory compliance.
• Build and maintain strong relationships with vendors, suppliers, contractors, and service providers.
• Manage vendor contracts, service agreements, renewals, and supplier performance.
• Organize employee engagement activities, including monthly celebrations, festive events, CSR initiatives, sports activities, wellness programmes, and team-building events.

Skills

Organizational skills

Stakeholder management

Microsoft Office

Education

Diploma / Bachelor's degree

Tools

Microsoft Office

Job description

Jora Malaysia is seeking an experienced Office Administrator to oversee the day-to-day operations of our Kuala Lumpur office, ensuring a smooth, efficient, and productive workplace. You will manage facilities, procurement, vendor relationships, and support HR, Finance, and management teams, while driving office improvements and ensuring safety compliance.

The role requires 3–5 years in office administration or facilities management, strong organization, stakeholder management, and proficiency