Administration

HOMA ENGINEERING (M) SDN BHD; Kuala Lumpur; On-site; MYR 39,000 - 61,000; Full time

Job summary

HOMA ENGINEERING (M) SDN BHD in Kuala Lumpur City Centre is seeking a dedicated and organized Administration professional to join our team on a full-time basis. You will be the backbone of our administrative operations, supporting both operational and management teams to maintain smooth workflows and contribute to the overall success of the company.

The role involves handling scheduling, correspondence, records, HR onboarding support, meeting logistics, and ensuring compliance with policies.

Qualifications

• Proven experience in an administrative or office support role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication in English; additional languages are advantageous.
• Proficiency with Microsoft Office Suite and office management systems.
• Attention to detail and accuracy in all administrative work.
• Professional demeanor with strong interpersonal skills and ability to work cross-functionally.

Responsibilities

• Manage administrative and clerical tasks including scheduling, correspondence, and record keeping.
• Provide support to various departments and senior management with day-to-day operational requirements.
• Maintain accurate filing systems and databases to ensure information accessibility and compliance.
• Handle incoming/outgoing communications, including emails, phone calls, and visitor management.
• Coordinate meetings, conferences, and events, including logistics and documentation.
• Support HR functions such as employee onboarding and administration of personnel records.

Skills

Administrative experience

Organizational skills

English communication

MS Office proficiency

Attention to detail

Confidentiality

Job description

About Us

HOMA ENGINEERING (M) SDN BHD is a dynamic engineering solutions company committed to delivering excellence in our field. We pride ourselves on fostering a collaborative work environment where our team members can grow, contribute meaningfully, and make a real impact on our clients and projects. Our company values innovation, integrity, and a commitment to supporting the professional development of our employees.

About the Role

We are seeking a dedicated and organised Administration professional to join our team at our Kuala Lumpur City Centre office on a full-time basis. This is a key position within our administrative function, where you will play an essential role in ensuring the smooth and efficient operation of our office. You will be the backbone of our administrative operations, supporting both operational and management teams to maintain effective workflows and contribute to the overall success of HOMA ENGINEERING (M) SDN BHD.

What You'll Be Doing

• Managing administrative and clerical tasks including scheduling, correspondence, and record keeping
• Providing support to various departments and senior management with day-to-day operational requirements
• Maintaining accurate filing systems and databases to ensure information accessibility and compliance
• Handling incoming and outgoing communications, including emails, phone calls, and visitor management
• Coordinating meetings, conferences, and events, including logistics and documentation
• Processing and managing office supplies ordering and inventory control
• Supporting human resources functions such as employee onboarding and administration of personnel records
• Preparing reports, presentations, and other documents as required
• Ensuring compliance with office policies, procedures, and regulatory requirements
• Contributing to the maintenance of a professional and welcoming office environment
• Able communicate with 3n language

What We're Looking For

• Proven experience in an administrative or office support role, with a track record of managing multiple tasks efficiently
• Strong organizational and time management skills with the ability to priorities workload effectively
• Excellent written and verbal communication skills in English; proficiency in additional languages is advantageous
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management systems
• Attention to detail and accuracy in all administrative work, including documentation and data entry
• Professional demeanor with strong interpersonal skills and the ability to work collaboratively with colleagues at all levels
• Ability to maintain confidentiality and handle sensitive information appropriately
• Flexibility and adaptability in a fast-paced working environment
• A proactive approach to problem-solving and a willingness to support colleagues across departments

What We Offer

At HOMA ENGINEERING (M) SDN BHD, we are committed to providing a supportive and rewarding workplace. We offer competitive remuneration commensurate with experience, opportunities for professional development and career progression, a collaborative team environment where your contributions are valued and recognized, and a workplace culture that emphasizes work-life balance and employee wellbeing. We welcome enquiries regarding flexible working arrangements and any support or adjustments you may require.