Migration Programs Assistant

UN Atlas; Kuala Lumpur; On-site; MYR 60,000 - 78,000; Full time

Job summary

IOM Malaysia Country Office seeks a Project Assistant to support the programme unit, ensuring smooth activity functioning and acting as a liaison between programme and resource management units.

You will assist in implementation and monitoring of project activities, manage budgets, draft reports, coordinate with local authorities, partners, UN agencies, and other stakeholders, and provide guidance to junior staff.

Qualifications

• A school diploma with five years of relevant experience, or a Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law, or related fields with three years of relevant professional experience.

Responsibilities

• Assist in implementation and monitoring of project activities, including retrieving, compiling, summarizing, and analyzing project-related data.
• Monitor project budgets, verify fund availability, obtain necessary approvals, and update budget information.
• Serve as a focal point for administrative coordination, liaising with internal units and external parties to process administrative actions.
• Draft status reports, correspondence, and project documentation, including briefing notes and presentations.
• Respond to information requests, maintain project files, and organize meetings and workshops.
• Participate in meetings and assist in coordinating implementation activities with local authorities, partners, UN agencies, and other stakeholders.
• Monitor the work of implementing partners and report any non-compliance issues.
• Provide guidance and training to junior staff as needed.

Skills

Multi-tasking

Administrative skills

Strong computer skills

Organizational skills

Knowledge of financial rules

Education

Bachelor’s degree or Diploma in Political/Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law, or related field

Job description

IOM Malaysia Country Office seeks a Project Assistant to support the programme unit, ensuring smooth activity functioning and acting as a liaison between programme and resource management units.

You will assist in implementation and monitoring of project activities, manage budgets, draft reports, coordinate with local authorities, partners, UN agencies, and other stakeholders, and provide guidance to junior staff.