Maximo Maintenance & Operations Coordinator

JLL; Bayan Lepas; On-site; MYR 67,000 - 100,000; Full time

Job summary

JLL is hiring a Maintenance Planning Specialist (Maximo) to support maintenance planning, procurement coordination, and data management in Bayan Lepas, Malaysia. The role involves creating and managing work orders, reviewing quotations, issuing POs, and ensuring timely maintenance execution to sustain business operations.

On-site position requiring coordination with operations, vendors, and clients to uphold service excellence and project delivery.

Qualifications

• High school diploma or equivalent; associate degree or bachelor's degree preferred.
• Experience in facilities management support or operational analytics.
• Familiarity with procurement processes and data management.

Responsibilities

• Plan and coordinate preventive maintenance activities with the operations team to keep schedules on track.
• Provide operational and administrative support to maintain business continuity and service excellence.
• Coordinate site line walks with vendors to assess requirements and obtain quotations for small projects.
• Review vendor quotations and prepare the CBS for PO conversion.
• Issue quotations to clients after PO conversion and manage the quotation process.
• Monitor work progress and ensure proper documentation of completed jobs.
• Close purchase orders in the system after work completion and contract fulfillment.
• Update project trackers and support data management, reporting and process improvements.

Skills

Maintenance planning

Procurement coordination

Data management

Analytical skills

Education

High school diploma

Associate degree

Bachelor's degree

Tools

IBM Maximo

Job description

JLL is hiring a Maintenance Planning Specialist (Maximo) to support maintenance planning, procurement coordination, and data management in Bayan Lepas, Malaysia. The role involves creating and managing work orders, reviewing quotations, issuing POs, and ensuring timely maintenance execution to sustain business operations.

On-site position requiring coordination with operations, vendors, and clients to uphold service excellence and project delivery.