Materials Executive

OCEAN VANTAGE ENGINEERING SDN. BHD.; Sarawak; On-site; MYR 50,000 - 72,000; Full time

Job summary

Ocean Vantage Engineering Sdn. Bhd. in Malaysia seeks a Materials Executive to support material planning, procurement coordination, inventory control and material tracking for engineering, maintenance and projects.

You will ensure materials are available on time, properly tracked, and compliant with project specs and company requirements. You will work with Engineering, Procurement, Warehouse, Operations, Maintenance, QA/QC and contractors to coordinate material needs and optimize availability

Qualifications

• Degree in Engineering or equivalent qualification.
• Experience in materials management, procurement, inventory control, project coordination, or related field is an advantage.
• Good understanding of material planning, procurement processes, inventory management, and logistics.
• Ability to read and understand engineering specifications, material descriptions, and technical documents.
• Proficient in Microsoft Excel and Microsoft Office applications.
• Experience with ERP or material management systems is advantageous.
• Strong organizational, analytical, and coordination skills.
• Good written and verbal communication skills.
• Detail-oriented with strong follow-up and record-keeping abilities.
• Able to work independently and effectively with multidisciplinary teams.
• Able to manage multiple priorities and meet deadlines.

Responsibilities

• Coordinate and monitor material requirements for engineering, maintenance, turnaround, and project activities.
• Review material requisitions, specifications, quantities, and required delivery dates.
• Coordinate with Procurement and suppliers to monitor material orders and delivery schedules.
• Track material status from requisition and purchase through delivery, inspection, and issuance.
• Maintain accurate records of material requirements, orders, deliveries, stock levels, and outstanding items.
• Monitor material availability against project and maintenance schedules and highlight potential shortages or delays.
• Coordinate with Warehouse and relevant departments for proper receipt, storage, identification, and issuance of materials.
• Support material inspection and verification activities in coordination with QA/QC and technical teams.
• Ensure materials received meet approved specifications, quantities, and documentation requirements.
• Prepare material status reports and provide regular updates to Management and relevant stakeholders.
• Assist in identifying excess, obsolete, or critical materials and recommend appropriate actions.
• Support turnaround/shutdown and project material planning activities when required.
• Ensure material management activities comply with Company procedures, HSSE, QA/QC, and project requirements.
• Perform other duties and responsibilities assigned by Management from time to time.

Skills

Degree in Engineering

Materials management

Procurement coordination

Inventory control

Documentation & record-keeping

Microsoft Excel

ERP experience

Organizational skills

Communication skills

Independent work

Education

Engineering degree

Tools

ERP systems

Microsoft Excel

Microsoft Office

Job description

We are looking for an organized and detail-oriented Materials Executive to support material planning, procurement coordination, inventory management, and material control for engineering, maintenance, and project activities. The role will ensure required materials are available on time, properly tracked, and managed in accordance with project schedules, specifications, and Company requirements.

The successful candidate will work closely with Engineering, Procurement, Warehouse, Operations, Maintenance, QA/QC, and contractors to coordinate material requirements and ensure efficient material availability and utilization.

Key Responsibilities

Coordinate and monitor material requirements for engineering, maintenance, turnaround, and project activities.

Review material requisitions, specifications, quantities, and required delivery dates.

Coordinate with Procurement and suppliers to monitor material orders and delivery schedules.

Track material status from requisition and purchase through delivery, inspection, and issuance.

Maintain accurate records of material requirements, orders, deliveries, stock levels, and outstanding items.

Monitor material availability against project and maintenance schedules and highlight potential shortages or delays.

Coordinate with Warehouse and relevant departments for proper receipt, storage, identification, and issuance of materials.

Support material inspection and verification activities in coordination with QA/QC and technical teams.

Ensure materials received meet approved specifications, quantities, and documentation requirements.

Prepare material status reports and provide regular updates to Management and relevant stakeholders.

Assist in identifying excess, obsolete, or critical materials and recommend appropriate actions.

Support turnaround/shutdown and project material planning activities when required.

Ensure material management activities comply with Company procedures, HSSE, QA/QC, and project requirements.

Perform other duties and responsibilities assigned by Management from time to time.

Minimum Qualifications & Requirements

Degree in Engineering or equivalent qualification.

Experience in materials management, procurement, inventory control, project coordination, or a related field will be an advantage.

Good understanding of material planning, procurement processes, inventory management, and logistics.

Ability to read and understand engineering specifications, material descriptions, and technical documents.

Proficient in Microsoft Excel and Microsoft Office applications.

Experience with ERP or material management systems will be an advantage.

Strong organizational, analytical, and coordination skills.

Good written and verbal communication skills.

Detail-oriented with strong follow-up and record-keeping abilities.

Able to work independently and effectively with multidisciplinary teams.

Able to manage multiple priorities and meet deadlines.

Material Planning & Control

Inventory Management

Procurement Coordination

Material Tracking

Logistics Coordination

Stock Monitoring

Technical Documentation

ERP / Material Management Systems

Reporting & Data Analysis

Stakeholder Coordination