Manufacturing Admin & Compliance Specialist

Pastry World Sdn Bhd; Selangor; On-site; MYR 45,000 - 78,000; Full time

Job summary

Pastry World Sdn Bhd in Malaysia is looking for an Administrative & Documentation professional to manage office and production documentation, records, and filing systems. You will also handle data entry, report preparation, and supplier documentation to ensure audit readiness and compliance.

You will support HR admin, track factory KPIs, and assist in GMP/HACCP/ISO documentation while coordinating with Production, QA/QC, Warehouse, Maintenance and other departments.

Qualifications

• Diploma or Degree in Business Administration, Office Management, or related fields.
• Minimum 2 years of administrative experience, preferably in manufacturing, FMCG, or F/B environment.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Strong documentation, organisational, and multitasking skills.
• Good communication skills and ability to coordinate across departments.
• Familiar with GMP, HACCP, or ISO-related documentation is an added advantage.
• Well-organised, detail-oriented, and disciplined.
• Proactive, responsible, and supportive team player.
• Able to work independently and handle confidential information.
• Proactive, supportive, and able to work in a fast-paced manufacturing environment.

Responsibilities

• Administrative & Documentation Management: Manage and maintain office and production-related documentation, records, and filing systems.
• Administrative tasks: Data entry, report preparation, and handling correspondence.
• Audit & Compliance: Ensure documents are properly controlled for audit, traceability, and compliance purposes.
• Inventory control: Monitor and control inventory of office and related supplies.
• Purchasing: Prepare purchase requisitions and handle purchasing requests per procedures.
• Vendor coordination: Follow up on orders, delivery status, and documentation with suppliers.
• Reporting & Data Coordination: Prepare and compile reports such as attendance, overtime, material usage, and production summaries.
• Documentation systems: Maintain accurate records using Excel and administrative systems.
• HR support: Support basic HR administrative matters including leave records, staff onboarding, and training documentation.
• Safety & GMP support: Assist in GMP/HACCP/ISO-related documentation and safety records.
• Coordination & Communication: Liaise with vendors, authorities, schedule meetings, and coordinate across departments.

Skills

Documentation

Organisational skills

Multitasking

MS Office

Communication

GMP knowledge

Independent work

Confidential handling

Team player

Fast-paced environment

Education

Diploma or Degree in Business Administration, Office Management, or related fields

Job description

Pastry World Sdn Bhd in Malaysia is looking for an Administrative & Documentation professional to manage office and production documentation, records, and filing systems. You will also handle data entry, report preparation, and supplier documentation to ensure audit readiness and compliance.

You will support HR admin, track factory KPIs, and assist in GMP/HACCP/ISO documentation while coordinating with Production, QA/QC, Warehouse, Maintenance and other departments.