Manager, Company Secretarial

AmMetLife Insurance Berhad; Kuala Lumpur; Sur place; MYR 180 000 - 240 000; Plein temps

Résumé du poste

AmMetLife Insurance Berhad in Malaysia is seeking a qualified Company Secretary to manage corporate secretarial and board governance activities, ensuring accurate and timely support to the Board and Management. You will coordinate governance processes, maintain statutory records, monitor deliverables and escalate material issues.

Duties include preparing notices, agendas, minutes and resolutions; coordinating AGM/EGM; lodge filings with authorities; and advising on governance policies, TORs and

Qualifications

• Bachelor’s degree in Law, Corporate Administration, Business Administration, Accounting or related discipline.
• Preferred professional company secretary qualification; applicable statutory licensing or practicing requirements must be maintained.
• Must be qualified and eligible to act as a Company Secretary in Malaysia and hold a valid Practising Certificate issued by the Companies Commission of Malaysia (SSM).
• At least 7 years’ relevant company secretarial or corporate‑governance experience, preferably within a financial institution, regulated company or large corporate group.
• Hands‑on experience supporting Boards and Board Committees, preparing minutes and resolutions, maintaining statutory records, managing regulatory filings and coordinating shareholder meetings.

Responsabilités

• Plan and coordinate the annual calendar of Board and Board Committee meetings, including schedules, agendas, papers, attendance, logistics and follow‑up actions.
• Prepare, review and circulate notices, agendas, resolutions, minutes and extracts accurately and within agreed timelines.
• Maintain action logs and monitor matters arising, escalating overdue or material matters to the Head, Legal & Company Secretary.
• Support Board and Board Committee effectiveness reviews, Director’s induction session(s), continuing development and governance‑related activities.
• Maintain statutory registers, minute books, corporate records and governance documents accurately, completely and securely.
• Prepare and lodge statutory filings, notifications and returns with the Companies Commission of Malaysia, and coordinate relevant submissions or applications to Bank Negara Malaysia and other authorities.
• Monitor applicable corporate secretarial, governance and regulatory requirements and advise on required actions or changes.
• Support appointment, reappointment, resignation and cessation processes for directors and prescribed officers, including fit‑and‑proper documentation and regulatory submissions where applicable.
• Coordinate annual general meetings, extraordinary general meetings and written shareholder resolutions, including supporting documentation.
• Provide practical company secretarial and governance guidance to business functions and paper owners, escalating complex, material or sensitive matters.
• Review and maintain Board and Board Committee Terms of Reference, governance policies, delegations, authority documents and corporate approval records.
• Maintain the governance calendar and track recurring approvals, reviews, declarations and regulatory obligations.
• Ensure Board and committee records provide a clear audit trail of deliberations, challenge, decisions, approvals and follow‑up actions.

Connaissances

Board governance

Policy drafting

Project management

Relationship management

Formation

Bachelor's degree in Law/Corporate Administration/Business Administration/Accounting

Professional company secretary qualification

Description du poste

Manage the Company’s corporate secretarial and Board governance activities, ensuring accurate and timely support to the Board, Board Committees and Management and compliance with statutory, regulatory and internal governance requirements. Support the Head, Legal & Company Secretary and work closely with the AmBank Company Secretarial Head and team to coordinate governance processes, maintain statutory records, monitor deliverables and elevate material issues.

Job responsibilities:

Board and Committee Governance

Plan and coordinate the annual calendar of Board and Board Committee meetings, including schedules, agendas, papers, attendance, logistics and follow‑up actions.

Prepare, review and circulate notices, agendas, resolutions, minutes and extracts accurately and within agreed timelines.

Work with respective departments to improve the quality, completeness and timeliness of submissions and ensure approvals and decisions are clearly documented.

Maintain action logs and monitor matters arising, escalating overdue or material matters to the Head, Legal & Company Secretary.

Support Board and Board Committee effectiveness reviews, Director’s induction session(s), continuing development and governance‑related activities.

Statutory and Regulatory Compliance

Maintain statutory registers, minute books, corporate records and governance documents accurately, completely and securely.

Prepare and lodge statutory filings, notifications and returns with the Companies Commission of Malaysia, and coordinate relevant submissions or applications to Bank Negara Malaysia and other authorities (if applicable).

Monitor applicable corporate secretarial, governance and regulatory requirements and advise the Head, Legal & Company Secretary on required actions or changes.

Support appointment, reappointment, resignation and cessation processes for directors and prescribed officers, including fit-and‑proper documentation and regulatory submissions where applicable.

Coordinate annual general meetings, extraordinary general meetings and written shareholder resolutions, including supporting documentation.

3. Other Matters

Provide practical company secretarial and governance guidance to business functions and paper owners, escalating complex, material or sensitive matters.

Review and maintain Board and Board Committee Terms of Reference, governance policies, delegations, authority documents and corporate approval records.

Maintain the governance calendar and track recurring approvals, reviews, declarations and regulatory obligations.

Ensure Board and committee records provide a clear audit trail of deliberations, challenge, decisions, approvals and follow‑up actions.

Requirements:

Bachelor’s degree in Law, Corporate Administration, Business Administration, Accounting or a related discipline.

Relevant company secretarial qualification or membership with a recognised professional body is preferred; applicable statutory licensing or practicing requirements must be maintained.

Must be qualified and eligible to act as a Company Secretary in Malaysia and hold a valid Practising Certificate issued by the Companies Commission of Malaysia (SSM), in accordance with the Companies Act 2016.

At least 7 years’ relevant company secretarial or corporate‑governance experience, preferably within a financial institution, regulated company or large corporate group.

Hands‑on experience supporting Boards and Board Committees, preparing minutes and resolutions, maintaining statutory records, managing regulatory filings and coordinating shareholder meetings.

Sound knowledge of Malaysian company law, corporate‑governance requirements, statutory filing obligations and Board and committee processes.

Strong drafting and review skills for agendas, minutes, resolutions, statutory forms, governance papers and Terms of Reference.

Effective planning and project‑management skills to manage governance calendars, deadlines, action logs and confidential records accurately.

Unlock job insights

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AmMetLife Insurance Berhad (“AmMetLife”) (formerly known as AmLife Insurance Berhad) is a long‑established insurer (incorporated on 17 September 1973) in Malaysia. AmMetLife is a strategic partnership between AMMB Holdings Berhad (“AmBank Group”) and MetLife International Holdings, Inc.. With the coming together of AmBank Group and MetLife on April 30, 2014 & leveraging on the shared core values of integrity and innovation, AmMetLife aims to be a leading customer centric & modern insurer in Malaysia. AmMetLife offers a comprehensive range of life insurance & wealth protection solutions distributed through the AmBank Group’s network of nearly 200 AmBank & AmMetLife branch offices nationwide.

AmMetLife Insurance Berhad (“AmMetLife”) (formerly known as AmLife Insurance Berhad) is a long‑established insurer (incorporated on 17 September 1973) in Malaysia. AmMetLife is a strategic partnership between AMMB Holdings Berhad (“AmBank Group”) and MetLife International Holdings, Inc.. With the coming together of AmBank Group and MetLife on April 30, 2014 & leveraging on the shared core values of integrity and innovation, AmMetLife aims to be a leading customer centric & modern insurer in Malaysia. AmMetLife offers a comprehensive range of life insurance & wealth protection solutions distributed through the AmBank Group’s network of nearly 200 AmBank & AmMetLife branch offices nationwide.